Job Properties
  • Job Type
    Full-time Position
  • Background
    Management & Business Others
  • Languages
  • Experience Required
    1 - 2 Years
  • Degree Required
    • Province
    • Date Posted
      January 07,2021
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    Spend Management Specialist - Legal

    Established in 1996 in Amsterdam, has grown from a small Dutch start-up to the third largest ecommerce company in the world. is the largest business within Booking Holdings (NASDAQ: BKNG) and accounts for the vast majority of Booking Holdings’ total revenue. Booking Holdings is a leading Fortune 500 e-commerce conglomerate with a market cap of approximately $80 billion.

    With a mission to make it easier for everyone to experience the world, invests in digital technology that helps take the friction out of travel. connects travellers with the world’s largest selection of incredible places to stay, including everything from apartments, vacation homes, and family-run B&Bs to 5-star luxury resorts and even tree houses. The website and mobile apps are available in over 40 languages, offer more than +28 million total reported listings, and cover +140K destinations in +200 countries worldwide. is currently looking for a world-class Spend Management Specialist - Legalprofessional to focus on spend management solutions to bring efficiency and cost savings to the Legal and Public Affairs (LPA) Department.

    With oversight from the Legal Operations Lead, the successful candidate will be responsible for all aspects of spend management for the department, including implementation of e-billing software, budget oversight and tracking, external vendor management, and managing invoice review/billing procedures. The role requires an organised, detail-oriented, and highly efficient individual with great interpersonal and problem-solving skills.

    As the Spend Management Specialist - Legalyou will:

    • Partner with and support the Legal Operations Lead on priority projects related to spend management, including:
      • Implement, oversee, and manage, from the ground up, an e-billing program (coordinating with relevant stakeholders, such as Finance and Procurement)
      • Monthly review/audit of legal invoices, including accruals and spend report preparation with Finance
      • Day-to-day billing and spend management support to LPA team
      • Develop and provide training for Legal & Public Affairs team on e-billing solution and spend management best practices
    • Provide oversight to external vendor billing:
      • Communicate with external vendors (primarily outside law firms) on billing guidelines, e-billing, and monthly accruals process
      • Respond to vendor communications related to spend/invoicing
      • Utilise creative thinking to identify opportunities to reduce external vendor spend
    • Assist the Legal Operations Lead with the development of annual budget plans, including building the business case and demonstrating ROI for annual budget requests. You will be an integral part of the budget-setting process, responsible for providing insight and data to support the budget request
    • Manage the Legal & Public Affairs department’s annual budget, coordinating closely with Finance department and Directors within Legal & Public Affairs
    • Act as front-line responder to requests within the department related to invoicing, billing procedures, and Purchase Orders (including creation of Purchase Orders)

    The ideal Spend Management Specialist - Legal will have:

    • Bachelor’s Degree or equivalent of education and related experience
    • 3+ years’ experience in Finance or legal operations, or comparable legal administration and/or financial management
    • Knowledge of and demonstrable experience implementing and/or managing legal e-billing systems
    • Experience working with and managing outside counsel / vendors is preferred, or familiarity with legal spend
    • Strong business and financial acumen, including familiarity with basic financial accounting principles (e.g. accruals)
    • Experience working with budget management, such as invoicing, Purchase Orders, accruals
    • High innovation: the ability to meet complex challenges and limitations with innovative solutions, taking into account all that is possible, and not being daunted by all that is not
    • Very strong organisational and project management skills: capable of handling multiple projects/initiatives simultaneously and executing to completion
    • A natural problem-solving and strategic mindset: someone who is comfortable with ambiguity and able to bring structure to challenging situations
    • The desire to always looking for opportunities to eliminate manual work and determine where operational efficiencies should be addressed
    • A natural way of working with and influencing multiple senior and junior stakeholders to drive projects to completion
    • Fluency in English with proven strong communication skills complemented by a particularly clear and concise written communication

    Further skills we are looking for:

    • Aligning with’s Values (Think Customer First, Succeed Together, Own It, Learn Forever, Do the Right Thing)
    • Being curious, flexible, and a creative & pragmatic problem solver
    • Confident yet collaborative
    • Ability to influence stakeholders across all levels within the organisation
    • Being proactive, resilient and having the drive to get things done
    • Having sound judgement and the ability to see the big picture and simultaneously appreciate the details necessary to operationalise the strategy
    • Having the courage to take positions and make tough judgment calls
    • Being a team player, self aware and a good listener - a diverse group will always find the best solution!
    • Ability to move with agility, prioritise workloads and meet deadlines
    • Forward thinking with an interest in emerging issues in legal and policy ensures equal employment opportunity to all employees and applicants. All qualified applicants will receive consideration for employment without regard to age, ancestry, colour, family or medical care leave, gender, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex, pregnancy and childbirth, sexual orientation, or any other characteristic protected by applicable laws and regulations. We aspire to have a workplace that reflects all of the diverse communities we serve and we welcome and encourage candidates from all backgrounds and experiences to apply for roles on our team. We work to cultivate an inclusive culture in which all of our employees can be their authentic selves.

    Why join the Legal & Public Affairs Team now?’s Legal & Public Affairs team is on a transformational journey (think: growth, innovation, changes to how we operate); you will have an opportunity to actively shape the Department’s future. We are also growing to enable’s strategy of the Connected Trip (a travel experience that includes not just accommodation, but also transportation, attractions, experiences, payments, flights etc).

    This is a journey that requires close business and Legal & Public Affairs partnerships to navigate complex regulatory environments, build new products, and negotiate increasingly elaborate commercial deals, among other important projects our teams get involved every day. To tackle this mission, it all starts with a strong team passionate about growing in an ethical and sustainable way!

    Who we are

    To match our global footprint and the array of challenges we face, we are proud to highlight the diversity that exists across this group. We are a team of approximately 70 professionals - representing more than 20 nationalities - with lawyers qualified in many different countries, as well as non-lawyers with public policy, economics, compliance and risk backgrounds. Our team’s previous experience spans across a multitude of industries with team members having worked for major global companies (including Uber, Amex, Airbnb, Amazon, Google, Nokia), tech and other startups, government entities (e.g., the Dutch Competition Authority), and reputable international law firms (e.g., Hogan Lovells, Freshfields Bruckhaus Deringer, Baker Mckenzie), and Public Affairs firms (e.g., FTI Consulting, FIPRA, Brunswick).

    In addition to our day-to-day work, we actively seek opportunities for our team members to engage in the wider global legal and public affairs communities through speaking engagements, training programs, and association memberships. Some of our lawyers are Board members of Consumer Law associations, Competition Law associations, Privacy associations, etc. We also truly believe in engaging with stakeholders to share our insights on policies affecting the travel experience and how travel tech innovations can fuel the digital transformation of the travel industry. For example, we recently launched’s Public Affairs blog, where we publish our position on key policy issues (A World Worth Experiencing).

    As a team, we believe in:

    • Integrating with the Business and having a “seat at the table”: we are decision makers that can have a real impact on’s future
    • Booking’s mission of making it easier for everyone to experience the world. Travel helps people become more open minded, curious and flexible
    • Allowing members of our teams to experience different areas or, if they want to be specialists, give them the tools to become more effective in their jobs
    • Providing holistic legal and public affairs advice; our team should not work in silos
    • Always looking for better ways of doing things, improving our Legal Operations function, innovating and exchanging best practices
    • Accepting that it's OK to make mistakes as long as we learn from them
    • Having a sense of humour and having fun working together; we are a team that likes to collaborate and share in joys and challenges together!
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