Engineering Human Resources IT Management & Business Others Marketing and PR Other Science and Tech
1 - 2 Years
Secretary / Administrative Assistant (RT-0.8FTE)
Serco is among the leading Space Industry and Services Companies. We have over 40 years’ experience in supporting the space sector: Since the creation of the European Space Agency (ESA), our employees have been providing everyday their technical, scientific and management skills to support the full range of European cornerstone space missions.
Serco and Proud - Make a difference every day.
Join our great Team from the Netherlands, as Administrative Assistant ! We look forward to meet you, so apply quickly to become one our first applicant : )
Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
Dealing with incoming telephone calls and information requests.
Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
Provision of various logistic support to the Unit.
Arrivals (office, phone, computer, security, access to databases, information systems) and departures deregistration, etc.) of Unit personnel.
Ordering of office supplies and maintenance of stationary.
Room and resources bookings for meetings and/or events falling under the responsibility of the Unit.
Administration and handling of shipment of goods and express mail.
Tasks related to documentation management, distribution/registration of mail and documents.
Organization of agenda and of meetings.
Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users.
Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit.
Participation to organisation of events (e.g. workshops, conferences) as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks:
Support to visitor service: including access control, preparing visa applications, distribution of information material.
ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list.
Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.
Proficient in the English language, both written and spoken; knowledge of another official ESA language is and asset. 2
For site specific functions fluent knowledge of the local national language is also required.
Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing (preferably Lotus Notes).
Familiarity with ESA working environment in a similar position is a distinct advantage.
Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.
Applicants are reminded that they will be requested to produce such documentation during the recruitment process.
Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization.
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About The Company
Why should you join Serco ?
At Serco not only is the nature of the work we do important, everyone has an important role to play.
Meaningful and vital work - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.
A world of opportunity - You’ll be wholeheartedly supported with development and career progression
Great people - You’ll become an integral member of a well-defined and supportive team who believe passionately in the value of our work.
What we offer
Chance to contribute to innovation in the public services sector
A company passionate about diversity and inclusion
Permanent employment with comprehensive Serco Benefits package.
At Serco, not only is the nature of the work we do important, everyone has an important role to play when managing complex public services.
We are a team of 50,000 people responsible for delivering essential public services around the world, we are innovators, committed to redesigning and improving public services for the benefit of everyone.
By joining Serco you will have unlimited access to our Global Employee Networks – SercoInspire (Gender), SercoEmbrace (Multicultural), SercoUnlimited (Disability) and In@Serco (LGBT & Networks). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging.
Please click on the apply button to be taken to our careers website
Serco is a Disability Confident Employer committed to employing and retaining people with disabilities. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.