Job Properties
  • Job Type
    Full-time Position
  • Category
    Administration & Operations
  • Languages
    English
  • Experience Required
    Entry
  • Degree Required
    Bachelor
    • Province
      Amsterdam
    • Date Posted
      August 06,2021
    • JSS
    • VISA
    • MOCKINTERVIEW
    • IMG_6430
    • Career Consultation
    • COVERLETTER CHECK
    • CV CHECK

    Office Coordinator

    Office Coordinator

    (Job Number: 210358)


    Office Coordinator


    Overview

    Alnylam is the world’s leading RNA interference (RNAi) company.

    Founded in 2002, Alnylam was built upon a bold vision of turning scientific possibility into reality by harnessing the power of RNAi for human health as an innovative new class of medicines. We are a growing biopharmaceutical company with three approved medicines and a robust pipeline of investigational medicines focused in four strategic therapeutic areas: genetic medicines, cardio-metabolic diseases, infectious diseases, and central nervous system (CNS) and ocular diseases, including several in late-stage development.

    Headquartered in Cambridge, Mass., Alnylam employs over 1,500 people in 19 countries and is rapidly growing globally, with additional offices in Norton, Mass., Maidenhead, U.K., Zug, Switzerland, Amsterdam, Netherlands, and Tokyo, Japan. Alnylam is proud to have been recognized as one of The Boston Globe’s Top Places to Work six years in a row (2015-2020), a Great Place to Work in the U.K. and Switzerland two years in a row (2019-2020) and a Science Magazine’s Top Employer two years in a row (2019-2020). Please visit www.alnylam.com for more information.

    Located in Amsterdam, the Netherlands, this function will be responsible for providing professional and efficient administrative support to Country Manager Netherlands and team and manage all administrative tasks for the Amsterdam hub. The role also provides support to the Belgium-Luxembourg affiliate. The candidate should have a strong generalist background and solid experience in similar office and business activities.


    The Office Coordinator reports to the Country Manager Netherlands.


    Summary of Key Responsibilities

    • Manage executive calendar including scheduling internal and external meetings

    • On behalf of the Country Managers for the Netherlands and Belgium, arrange and provide support for meetings including planning and execution, agenda preparation, and ensuring appropriate catering arrangements are made

    • Coordinate travel plans and logistics and provide additional meeting support as needed to the wider team, e.g. regular management & team meetings’ agenda preparation

    • Manage expenses and time entry

    • Coordination & support of guest visitors, e.g. vendors, key opinion leaders, guest speakers

    • Appropriately manage information of a highly confidential and critical nature

    • Work with facilities team to ensure the smooth operation of office & related systems

    • Provide day-to-day administrative support to visiting senior leaders & their EAs (Expertise Areas) following assigned work priorities, established processes and operating practices.

    • Provide additional support as needed for greater department-wide activities including travel coordination, scheduling large group/complex meetings

    • Support new hire orientation for the Amsterdam hub and coordinates the welcoming sessions with the local teams

    • Support the Country Managers and team with administrative and organisational tasks

    • Request contracts & POs on behalf of the Country Managers and other team members working with legal and finance as required to ensure compliant and timely contracting and payments. Supports other EAs representatives as needed.

    • Responsible for AP Netherlands – administrative assistance for the Accounts Payable mailbox in alignment with Finance and given processes.

    • Assist with the implementation of new relevant office systems and become a competent user where required by the business, assisting team members with queries as required. Provides project management assistance, including opening project estimates and tracking invoices

    • Support and mentor fellow CEMEA (Canada, Europe, Middle East and Africa region) assistants & Office Coordinators, in line with shared goal

    • Perform other duties as needed or assigned


    Qualifications

    • Previous experience in a similar role is essential
    • Excellent organizational skills and ability to prioritize as well as being highly flexible.
    • Strong project management skills with experience in managing multiple projects and associated budgets.
    • Excellent analytical skills, data management and mining experience, and an understanding of interconnected enterprise systems like Oracle, SAP, Business Warehouse, CRM and Excel is preferred.
    • Ability to effectively handle and lead multiple tasks/projects independently.
    • Ability to take initiative, being highly proactive and make decisions.
    • Excellent oral and written communication skills, including presentation to internal stakeholders.
    • Perform accurate and complete work, within deadlines, with or without direct supervision.
    • Driven to work collaboratively and cross-functionally.
    • Fluent in Dutch and English written and oral.
    • Sense of urgency, ethics, and responsibility.
    • Pronounced customer focus and strong team player mindset.
    • Pronounced resilience, positive and solution focused thinking.

    Alnylam Pharmaceuticals is an EEO employer committed to an exciting, diverse, and enriching work environment.

     
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