Does giving support to a number of managers in a dynamic environment energize you? We are further professionalizing our Management Support Organization (MSO) and would like to welcome an enthusiastic, professional team player to complete our team.
As Management Assistant, you support several ASML managers, enabling them to focus on their core business. Efficiency and collaboration are the key drivers in execution of this mission. You are the linking pin between management and the various departments and other stakeholders.
Together with your team, you provide high-quality services to a number of staff members of the Corporate Intellectual Property (CIP) department. You pro-actively follow up with the managers to meet their needs and ensure problems are solved in a timely manner. You work closely together with other CIP department assistants.
As a MSO Management Assistant you manage and take ownership of your work. You demonstrate a strong drive to achieve meaningful results and show determination in facing obstacles. You pro-actively share information and provide feedback to others. You understand the importance of sharing knowledge and looking for opportunities to optimize the daily work.
The tasks of the Management Assistant include:
Calendar & meeting management: Effectively and efficiently manage (own) the agenda of your managers. Booking rooms and facilities.
E-mail management: Pro-active screening and sorting inbox. React to e-mails; filter out what you can do. Prioritize and make your managers aware of certain topics that come up.
Communication: Send out announcements, newsletters, reports etc. Function as first point of contact for questions or requests from internal and external parties to appointed managers or department. Liaise with various stakeholders in the company as well as with visitors, customers, suppliers and/or external relations.
Travel & expense management: Optimize travel of high complexity in different time zones, think ahead and take decisions. Prepare travel expense reports.
Meeting preparation and participation: Organize and coordinate meetings (e.g. workshops, events) of the assigned department or managers, take and distribute minutes and action lists.
Project and year planning support: Involved in assigned projects. Acquire overall knowledge of the department year plan, activities, projects and daily priorities in order to ensure smooth information and work flow. Secure the quality.
You have completed bachelor degree (HBO) or similar level based on work experience.
5 - 10 years relevant work experience preferred in an international environment.
-You pro-actively identify, fulfill and -where possible- stay ahead of customer needs;
You have a high dependability, be there to support the business, a strong service mindset, and you are willing to work in a 24/7 environment;
You are able to communicate with different stakeholders, in both Dutch and English;
You consistently achieve results, even under tough circumstances;
You collaborate with your team to get the work done;
You are a technically competent user of Microsoft Office tools (Outlook, Teams, etc.);
You have strong communication skills to be able to communicate clearly, concisely and directly to peers and internal customers;
You actively share knowledge and give advice to them when needed;
You are able to grow positive relationships with management, colleagues and internal customers, at all organizational levels;
You are a team player with representative approach and a hospitality mindset;
You are a fast thinker with can-do mentality, while having the ability to connect different pieces of information instantly to stay ahead of the business needs. Natural interest in the business;
You are results-oriented, you have a positive approach and you have a drive to success. Proven ability to prioritize, to be flexible, able to multitask and meet deadlines;
You are a pro-active, positive and enthusiastic person, who is willing to take initiative, feels at ease in an international and fast-paced environment and knows how to set priorities under pressure;
You work independently and you identify and solve problems in a timely manner; escalating when necessary;
You have an open mind for new developments, you embrace change and you are keen to make recommendations to further professionalize our management support organization, your secretariat and (where possible) the teams you work for.
Context of the position
ASML is a leading provider of advanced technology systems for the semiconductor industry, employing over 20.000 people in 16 countries. Its success is based on four pillars: technology leadership combined with customer and supplier intimacy, highly efficient manufacturing processes and entrepreneurial people.
Within ASML Veldhoven, the Management Support Organization is organized in one central department. This department is part of the President’s Office (PO).
The MSO consists of six clusters of various departments. Each cluster is managed by a Team Lead.
You will work as a Management Assistant in the MSO General Sectors Cluster and report to the Team Lead of this cluster.
Corporate Intellectual Property Department
CIP’s mission is to maximize the value of ASML's intellectual property (IP), so the company maintains its technological freedom to operate in its market. This mission is made possible by an extensive patent portfolio in each country where we do business.
You will give support to:
Senior Director IP CIP Patents APPS, CIP Contracts
Senior Counsel Patents APPS
Senior Director Licensing & Contracts
Director Patents DUV
Senior Patent Attorney DUV
The CIP secretariat interacts with stakeholders throughout the entire ASML organization. You will work closely together with 1 other assistant to deliver high level support for the complete senior management team of CIP and to arrange a perfect back-up service.
If you wish to apply, please upload your resume and cover letter via the link “Apply for this job” below this job description.