Job Properties
  • Job Type
    Full-time Position
  • Category
    Administration & Operations
  • Languages
    English Dutch
  • Experience Required
    Entry
  • Degree Required
    Bachelor
    • Province
      Hoofddorp
    • Date Posted
      August 27,2021
    • JSS
    • VISA
    • MOCKINTERVIEW
    • IMG_6430
    • Career Consultation
    • COVERLETTER CHECK
    • CV CHECK

    Management Assistant

    Primary Objective of Position

    Provide secretarial and administrative support for the management staff with focus on Sales and Marketing departments.

    Responsible for the organization and administration of the departmental operations as scheduling, correspondence, accommodation, supplies and tools.

    Major Accountabilities

    • Calendar management and travel arrangements for the Managers of the department

    • Make travel arrangements to make best use of their time.

    • Maintain the security of the department records and files.

    • Plan, organize and coordinate conference calls, on- and off-site meetings and events (including scheduling, coordinating calendars, full logistics: i.e. hotel, transport, catering, audiovisual equipment, etc.)

    • General administration: correspondence, memoranda, reports, minutes, mailings, attendance sheets, contract filing, payment requests, expense claims, assistance with presentations, cost tracking, purchase orders, ordering of office supplies, etc.

    • Handle incoming mail, faxes, telephone calls & route to appropriate person exercising judgment regarding content and priority

    • Participate in Management and/or Department debrief meetings, take minutes and distribute, follow-up on action items, wherever appropriate

    • Collect, summarize, and track departmental information, update notice boards

    • Support to department related projects

    Education

    • Bachelor’s degree with an administrative, commercial or language background or equivalent by experience

    • Apprenticeship as secretary or correspondent or commercial apprenticeship.

    Background

    Knowledge

    • Fluent in English/Dutch - any other language is an asset

    • Proficient in MS Office Suits

    • ADC policies and procedures and the Code of Business Conduct

    • Office equipment

    • Travelling arrangements

    Skills

    • High organizational and planning skills combined with the ability to manage multiple projects simultaneously

    • Conduct all aspects of the job respecting sensitivity and confidentiality of data

    • Able to provide full administrative support and to prioritize tasks and organize work independently

    • Strong communication skills.

    • Assertiveness and stress resistant in highly demanding environment

    • Team player

    • Problem-solving attitude

    • Personal adaptability Creativity

    • Customer-oriented approach

    • Flexible open-minded personality

    • Works according to high ethical standards

    Experience

    • Proven experience as Executive Assistant in an international matrix environment

    • Necessary for having enough administrative background.

    Impact of position

    • Operates under Quality and Regulatory directives and Abbott policies and procedures.

    • Follows local regulations and European guidelines.

    • Emphasizes the corporate values of integrity and trust, internally as well as externally

    • Offers to help colleagues achieve common goals; make sure all relevant information is shared within the team.

    • Team player with capability of working independently but always inside the procedures.

     
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