As part of the Staff Administration Unit at ESTEC/ESA, you will have the following responsibilities:
Working autonomously, under the supervision of the Head of the Staff Administration Service, as the main contact point for a defined group of staff (ca. 250-300). This regards the execution of the full range (“A to Z”) of day-to-day Staff Administration processes:
Contract preparation and administration covering the entire career of a staff member
Verification of entitlements, leading to payroll inputs for salary and allowances
Time management in accordance with the ESA Staff Rules;
Ad-hoc and regular, specialized administrative tasks, e.g. Launch Campaigns
Setting up and maintaining systematic pre-payroll verifications by using the available reporting tools (mainly SAP R/3 and SAP SuccessFactors);
Taking a leading role in the payroll component of the upcoming Performance Management Reform;
Pro-actively taking part in the continuous improvement initiatives of the Service.
Skills & Experience
You will have the following qualifications and relevant experience:
University Degree (minimum Bachelor level);
Relevant previous experience with (HR) administration, e.g. payroll inputs, preferably within an international environment;
Very good level of understanding and application of legal texts in the area of HR;
Ability to work autonomously, albeit with a good team spirit, as the main contact point for a defined group of staff;
Excellent sense of discretion and confidentiality;
Attention to detail, affinity with figures and swift follow-up of actions;
Resourceful and focused on delivering precision and good customer service;
Confident with working with various complex IT tools (mainly SAP R/3 and SAP SuccessFactors);
Fluency in English is mandatory; knowledge of another European language is an advantage.
This job is located in Noordwijk. We welcome applicants who are available from December 2020 (or as soon as possible thereafter).
If you think you have what it takes for this job, please send your CV together with a letter of motivation (both in English and in Word) to Ms Chiara Grossardi, by clicking on the button “Apply for this job” quoting job NL-HP-4378 before 23-Oct-20.
An exciting and dynamic international working environment awaits you!