Job Properties
  • Job Type
    Full-time Position
  • Background
    Management & Business Others
  • Languages
    English
  • Experience Required
    1 - 2 Years
  • Degree Required
    Bachelor
    • Province
      Amsterdam
    • Date Posted
      November 07,2020
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    General Admin Assistant

    Job Title

    General Admin Assistant

    Job Description

    In this role, you have the opportunity to

    Work in a complex organization where meaningful interests are at stake. There is a variety in the activities you do and the people you meet, this requires sensitivity and tact. You will make decisions and you are held responsible for these decisions afterwards. You are able to think ahead and take actions to enable decision-making processes and set priorities. We are looking for an executive assistant at CG45 reporting into an (EL2B) Executive.

    You are responsible for

    • Acting as the point of contact between the executives and internal or external colleagues

    • Organizing meetings and booking meeting rooms

    • Handling correspondence directed to managers

    • Making travel arrangements and detailed travel itineraries

    • Taking dictation and minutes and writing them up subsequently

    • Producing reports and presentations

    • Maintaining the current filing and database system, and looking for ways to improve current systems

    • Preparing statements, reports, memos, invoices letters, and other documents.

    • Answering phones, e-mails and routing to the correct person or taking messages.

    • Handling basic bookkeeping tasks.

    • Filing and retrieving corporate records, documents, and reports.

    • Researching and conducting data to prepare documents for review and presentation by business leader and executives.

    • Helping prepare for meetings.

    • Greeting visitors and directing to the correct meeting rooms.

    • Using various software, including word processing, spreadsheets, databases, and presentation software.

    • Reading and analyzing incoming memos, announcement, submissions, and distributing them as needed.

    • Performing office duties that include ordering supplies

    • Experience as a virtual assistant.

    • Opening, sorting and distributing incoming emails, and other correspondence.

    • Provide general administrative support.

    To succeed in this role, you should have the following skills and experience

    • Relevant education with a minimum of 6- 8 years of work experience as an Executive Assistant in a fast-paced, dynamic, international environment;

    • Ability to multitask and prioritize tasks

    • Excellent time management skills

    • Well-developed organizational skills

    • Attention to detail

    • Great verbal and written communication skills

    • Professional discretion

    • Proven experience as an executive assistant or other relevant administrative support experience.

    • In-depth understanding of entire MS Office suite.

    • High school diploma.

    • Ability to organize a daily workload by priorities.

    • Must be able to meet deadlines in a fast-paced quickly changing environment.

    • A proactive approach to problem-solving with strong decision-making skills.

    • Professional level verbal and written communications skills.

    • Fluency in English

    • Experience with working with international teams

    • Flexible to work across different time zones, which may require supporting meetings or business needs outside commercial working hours if needed

    In return, we offer you

    A path towards your most exciting career. Succeeding in this role will open many doors for your long-term career and provide you with a lot of exposure. We also trust that we are at our best as a company when you are at yours as a person. Thus, we offer competitive health benefits, a flexible work schedule and access to local well-being focused activities. This role is a very diverse Executive Assistant role with the opportunity to contribute to an outstanding organization through your continuous support.

    Why should you join Philips?

    Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video.

    To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog. Once there,you can also learn about our recruitment process, or find answers to some of the frequently asked questions.

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