Kaspersky protects the world from cyber threats for 24 years. 400 million users, 240 000 corporate clients, 1100 technological patents, 34 offices around the world. Today our team with more than 4 000 amazing experts — regular people with their own foibles and hobbies. Together we are saving the world from cyber threats 24 hours a day 365 days a year. Join us to become a real hero, remaining yourself!
Currently we are searching for a Finance and Administration Manager in our office in Utrecht, who will be helping Kaspersky in Benelux and Nordics. This role includes 50% of finance and 50% administrative job responsibilities. It is a great opportunity to work in international environment.
Main responsibilities: Accounting & Financial Reporting:
Maintain Axpata/Navision chart of accounts
Archive/Print invoices and ensure those are available for the SSC
Prepare and submit statutory accounts/national statistics reports
Report to external/Internal audits with the support of the SSC
Correspond/Negotiate with doubtful accounts, and discuss resolution with internal stakeholders.
Local taxes preparation and submission:
Prepare Corporate Income Tax return
Prepare monthly / quarterly VAT return
Prepare yearly Tax Pack together with the Tax Team
Fill-in the CFC template and liaise with HQ for the review
Coordinate with HQ/EU teams WHT tax clearance with local authorities
Communicate with local tax office if required
Report on EU Intra-Com and intercompany transactions when needed
Manage pensions, employee benefits and interactions with the insurance agency
Generate reports for employees' funds, including pension funds, executive funds and study funds
Approve travel bookings. Main point of contact with travel agent
Monitor compliance to travel policy
Provide travel booking training and best practice tips to staff
Reconcile travel invoices to ensure authorization
Assist with Visa / business insurance
Facilities Management and General Office Support:
Responsible for facilities management, general office maintenance, managing and covering reception, general office requests
Management of office contractors and regular contract reviews. Obtaining quotations and negotiating contracts for office services and raising purchase requests
Manage the car fleet
Oversee on-site contractual work. Co-ordinating with on-site and KL security
Manage occupational safety and accidents prevention if required.
Act as a local HR coordinator, in relation with the NE HRBP
Adminsiter benefits, prepare employment documents, provide
consultation to employees when needed.
Support other finance and office administration activities and projects as required.
Contract signing process and document management control.
Professional Knowledge and Skills:
Good knowledge of Excel, previous experience of using accounting systems, expenses systems and procure to pay systems.
Knowledge of current systems will be an advantage - Microsoft Dynamics Axapta, Ariba, Concur, Egencia, Docusign preferred.
Fluent in English and Dutch.
High attention to detail and accuracy
Team player able to collaborate and communicate well with others
Willingness to learn and enthusiasm to develop further skills and experience in accounting and running office facilities.
The Company Offers:
Interesting work as part of the professional team of the world’s largest privately held IT security company;
Opportunities for career and professional development;
Flexible dress code;
Possibility of flexible working hours