Job Properties
  • Job Type
    Full-time Position
  • Category
    Finance & Accounting
  • Languages
  • Experience Required
  • Degree Required
    • Province
    • Date Posted
      September 01,2021
    • JSS
    • VISA
    • IMG_6430
    • Career Consultation
    • CV CHECK

    Finance & Adminsitration Manager

    Kaspersky protects the world from cyber threats for 24 years. 400 million users, 240 000 corporate clients, 1100 technological patents, 34 offices around the world. Today our team with more than 4 000 amazing experts — regular people with their own foibles and hobbies. Together we are saving the world from cyber threats 24 hours a day 365 days a year. Join us to become a real hero, remaining yourself!

    Currently we are searching for a Finance and Administration Manager in our office in Utrecht, who will be helping Kaspersky in Benelux and Nordics. This role includes 50% of finance and 50% administrative job responsibilities. It is a great opportunity to work in international environment.

    Main responsibilities:
    Accounting & Financial Reporting:
    • Maintain Axpata/Navision chart of accounts
    • Archive/Print invoices and ensure those are available for the SSC
    • Prepare and submit statutory accounts/national statistics reports
    • Report to external/Internal audits with the support of the SSC
    • Correspond/Negotiate with doubtful accounts, and discuss resolution with internal stakeholders.
    Local taxes preparation and submission:
    • Prepare Corporate Income Tax return
    • Prepare monthly / quarterly VAT return
    • Prepare yearly Tax Pack together with the Tax Team
    • Fill-in the CFC template and liaise with HQ for the review
    • Coordinate with HQ/EU teams WHT tax clearance with local authorities
    • Communicate with local tax office if required
    • Report on EU Intra-Com and intercompany transactions when needed
    Payroll activities:
    • Manage pensions, employee benefits and interactions with the insurance agency
    • Generate reports for employees' funds, including pension funds, executive funds and study funds
    Travel Management:
    • Approve travel bookings. Main point of contact with travel agent
    • Monitor compliance to travel policy
    • Provide travel booking training and best practice tips to staff
    • Reconcile travel invoices to ensure authorization
    • Assist with Visa / business insurance
    Facilities Management and General Office Support:
    • Responsible for facilities management, general office maintenance, managing and covering reception, general office requests
    • Management of office contractors and regular contract reviews. Obtaining quotations and negotiating contracts for office services and raising purchase requests
    • Manage the car fleet
    • Oversee on-site contractual work. Co-ordinating with on-site and KL security
    • Manage occupational safety and accidents prevention if required.
    HR Support:
    • Act as a local HR coordinator, in relation with the NE HRBP
    • Adminsiter benefits, prepare employment documents, provide
    consultation to employees when needed.

    • Support other finance and office administration activities and projects as required.
    • Contract signing process and document management control.
    Professional Knowledge and Skills:
    Good knowledge of Excel, previous experience of using accounting systems, expenses systems and procure to pay systems.
    Knowledge of current systems will be an advantage - Microsoft Dynamics Axapta, Ariba, Concur, Egencia, Docusign preferred.
    Fluent in English and Dutch.
    High attention to detail and accuracy
    Team player able to collaborate and communicate well with others
    Willingness to learn and enthusiasm to develop further skills and experience in accounting and running office facilities.

    The Company Offers:
    Interesting work as part of the professional team of the world’s largest privately held IT security company;
    Competitive salaries;
    Opportunities for career and professional development;
    Flexible dress code;
    Possibility of flexible working hours
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