Job Properties
  • Job Type
    Internship / Part Time
  • Category
    Administration & Operations
  • Languages
  • Experience Required
  • Degree Required
    • Province
    • Date Posted
      September 05,2021
    • JSS
    • VISA
    • IMG_6430
    • Career Consultation
    • CV CHECK

    Executive secretary

    Your role

    This is an office-based support & administration role for the FLEETCOR. To support the business with a range of responsibilities that enable customer-facing colleagues with appropriate levels of support with duties whilst travelling and away from their office. Additionally – there are other responsibilities related to general Office Management.

    What you'll be doing

    Undertake a range of office support activity including but not exclusively: Diary management, Inbox Management for members of the Leadership team, Meetings organization, including facilities, space and food requirements, Conference and conference call bookings, Travel arrangements (travel assistant on BCD), Some reporting requirements, in conjunction with other areas of FLEETCOR. Develop and maintain good working relationships with colleagues, external agencies, suppliers, professional bodies and business partners. Build knowledge of business structure/key contacts up to parent board in order to deliver a smooth administration service. Contribute and commit to creating a personal development plan that addresses all training and development needs to deliver key responsibilities and career aspirations. On boarding and pensions meetings & HR support as required. Stationery ordering & meeting room stock/maintenance including business cards and specialist envelopes through CDP & headsets. Building & facilities management including managing the relationship with building landlord. Reporting of defects and management of repairs. Executive expenses completion as required. Social Committee, event management and organisation. Management of contracts including stationery, coffee machines etc. Other duties from time to time as directed.

    About FLEETCOR

    FLEETCOR is a global technology organisation that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.

    All offers of employment made by FLEETCOR (and its subsidiary companies) are subject to the successful completion of satisfactory pre-employment vetting by an independent supplier (Experian). This is in accordance with FLEETCOR's Resourcing Policy and include employment referencing, identity, adverse financial, criminal and sanctions list checks. We do this to meet our legal and regulatory requirements.

    FLEETCOR is dedicated to encouraging a supportive and inclusive culture among our employees. It is within our best interest to promote diversity and eliminate discrimination in the workplace. We seek to ensure that all employees and job applicants are given equal opportunities.

    Notice to Agency and Search Firm Representatives: FLEETCOR will not accept unsolicited CV's from agencies and/or search firms for this job posting. Resumes submitted to any FLEETCOR employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of FLEETCOR. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

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