MSF is an international, independent medical humanitarian organisation. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. We are a non-profit, self-governed, member-based organisation. MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of more than 63,000 people.
MSF coordinates operations through collaborations between global offices. The ‘MSF Operational Centre Amsterdam’ (OCA) is a partnership that is composed of the partners MSF-Canada, MSF-Germany, MSF-SARA, MSF-Sweden, MSF-Holland and MSF-United Kingdom. MSF-OCA has a team of more than 11,000 staff working in 115 emergency projects in about 31 countries.
The office of MSF-Holland located in Amsterdam hosts more than 400 employees, offering direct support to MSF-OCA operations. Around 50 staff focus on recruitment, communication and fundraising in The Netherlands (MSF-Holland) and 350 staff are focused on supporting MSF-OCA operations.
At Médecins Sans Frontières (MSF) / Artsen zonder Grenzen, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We encourage applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such, MSF is by choice (Chantilly) an association. Each individual working with MSF does it out of conviction and commitment and is ready to uphold the values and principles of MSF.
With immediate effect, we are looking for an:
EXECUTIVE ASSISTANT TO THE DEPUTY DIRECTOR (100%)
(Based in Amsterdam)
Position within the organisation
As the Executive Assistant to the Deputy Director, you will report functionally to the Director Delegate and hierarchically to the Head of Directors Office and being part of the executive assistant team in the Directors Office department. You will work in close cooperation with the other executive assistants. Other stakeholders include department heads, OCA-MT members, partner section MT-members and associated staff. Other stakeholders include department heads, OCA-MT members, partner section MT-members and associated staff.
Objective of the position
80-90% of the role is to assist the Deputy Director, supporting their needs and acting as gatekeeper. There is also a requirement to stadardise working practices across OCA, linking agendas and working as part of the executive assistant pool.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Deputy Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Deputy Director and internal departments; demonstrating initiative to maintain credibility, trust and support with senior staff.
Works closely and effectively with the Deputy Director to keep he/her well informed of upcoming commitments and responsibilities. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Director updated.
Plans, coordinates and ensures the Deputy Directors schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Deputy Directors time.
Supports the Deputy Director in ongoing day-to-day business, such as dealing with correspondence, administrative support, facilitating meetings, minute taking, making travel arrangements, and providing information.
Assist in developing strategic project initiatives.
Takes up the administration of the department's daily tasks.
Provide assistance to the Head of Communications & Fundraising and department when necessary.
A minimum of 2 years previous relevant experience in a similar post at a Senior Management level.
Excellent service orientation, organisational, interpersonal and communication skills.
Stress resilient, flexible and able to multi-task in a demanding environment.
Ability to work within an informal culture without losing sight of formal aspects.
Proven track record of accurate and timely minute taking.
Ability to deal with information of a confidential nature.
Excellent understanding of Microsoft office package including dynamics 365.
Knowledge of SharePoint is considered an asset.
Fluency in Dutch and English both oral and written is required.
A challenging position within a stimulating, professional working environment in an international organisation.
A contract for one year with renewal option, based on a full-time appointment for 40 hours per week (100% labour percentage).
A gross monthly salary in scale 5 between €2,787 and €3,770 depending on professional experience, based on a fulltime appointment (40 hours per week);
Other benefits include 30 holidays per annum (based on a fulltime appointment) and a premium-free pension plan.