Our Executive Assistants are the glue that brings our teams together and the driving force that keeps our business moving forward. Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
Community Operations is pioneering how Uber interacts with customers around the globe. We're looking for an Executive Assistant as part of the organization. This role works hand-in-hand with leaders across the company to ensure smooth, disciplined execution of strategic business objectives. We contribute to Uber's goal of providing a world-class customer experience in one of our fastest-growing and most dynamic regions globally.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You'll Do
Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings. Assist with the scheduling of multiple stakeholder meetings, both internal and external
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
Assist with running leader's or team's morale budget
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports
May work on other tasks and projects as assigned
Minimum 4+ years experience for Executive Assistant Business supporting a VP-level leader in any sized business or a Director-level leader in a global business
Demonstrated expertise with extensive Zoom scheduling, troubleshooting, and other video conferencing needs
Established ability to proactively identify challenges and deliver solutions
Expertise with Google Calendar and other G Suite applications
Experience working and supporting large teams in a complex, matrixed and global environment
Excellent communication skills to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with the ability to make judgement calls and decisions based on rapidly shifting priorities
Experience working in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Experience coordinating projects
Experience with budget management
Ability to work with confidential information
At Uber, we ignite opportunity by setting the world in motion. We take on big problems to help drivers, riders, delivery partners, and eaters get moving in more than 10,000 cities around the world.
We welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently. If you have the curiosity, passion, and collaborative spirit, work with us, and let's move the world forward, together.