We are looking for a Documentalist (M2) to join our Modis Aerospace team, working onsite at the European Space Agency in the Netherlands.
Modis Aerospace is a specialized Engineering consultancy with more than 30 years’ experience providing aerospace Engineers to our key partners in The Netherlands. Modis is a long-standing business partner of the European Space Agency (ESA), with more than 120 employees recruited from across Europe currently supporting ESA’s activities.
Specific tasks to be performed:
Under this work package the contractor shall support the Earth Observation Directorate, assigned to the Copernicus Space Segment projects. He/she will support multiple projects, and as such he/she will liaise on a daily basis with the various project team members, performing the following tasks:
Monitoring and processing any incoming/outgoing formal documentation exchange (e.g. ftp) between ESA and industry or external partners.
Registering, distributing and archiving incoming project documentation in the projects documentation systems (Eclipse) in a timely manner.
Controlling and checking the coherence of any incoming documentation including datapacks.
Ensuring incoming and outgoing information/documentation conforms to applicable processes, procedures and working practices.
Supporting users for retrieving documents from Documentation systems and other sources such as SharePoint.
Liaising with industry and external partners regarding documentation exchange.
Assisting Configuration Management Officer in preparation of Project reviews or in any other support related tasks.
The contractor is expected to be or become familiar with the Agency’s internal IT tools needed for the conduct of his/her tasks.
General tasks to be performed:
The task covers the operations, maintenance and evolutions of the Documentation Management System (DMS), including processes, processes and the use of supporting electronic documentation management tool, for a given project/programme or organisational unit. It includes the following typical duties:
· Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database.
· Process configuration controlled document changes and of official papers relevant to the activities of the unit.
· Supporting users for retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents on CD-ROM or via Internet, etc.
· Provision of paper copies of electronic documents on request, creation of electronic versions of documents.
· Management of original files.
· Related support to project reviews.
· Support to enhancements of the document management concepts and of future improvements.
The above tasks must be implemented in line with applicable configuration management processes and standards and in close collaboration with relevant CM authority.
To successfully perform the above mentioned tasks, the following background / experience is required:
· University degree (Bachelor) from a recognised Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant), with typically 4 years of relevant experience.
· Proficient in MS Office packages and ability to quickly learn new database systems.
· Knowledge of ESA administrative and documentation management processes/tools (e.g. Eclipse) is an advantage.
· Experience with ESA and Earth Observation projects is an advantage.
· Excellent planning and organisation skills and attention to detail.
· Good communication skills.
· Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule.
· Initiative and motivation to perform to high standards in a demanding environment.
· Ability to establish and maintain effective working relationships with the outside world.
· Fluent in the English language (spoken and written). Knowledge of other European languages is an asset.
The European Space Agency (ESA) has sites in several European countries. The European Space Research and Technology Centre (ESTEC) is the largest site and the technical heart of ESA. This nursery of European space activities is located in Noordwijk, Netherlands. At ESTEC, about 2500 engineers, technicians and scientists work hands-on with mission design, spacecraft and space technology.
Almost all ESA projects - except launchers - are managed from ESTEC. In Noordwijk, people work on science missions, manned space missions, Earth observation, telecommunications and navigation satellites.
ESTEC provides extensive testing facilities to verify the proper operation of spacecraft, such as the Large Space Simulator (LSS), acoustic and electromagnetic testing bays, multi-axis vibration tables and the ESA Propulsion Laboratory (EPL).