Finance and Economics Management & Business Others
1 - 2 Years
Postcode 1051 in Amsterdam West
Bank Reconciliation & Accounts Receivable Specialist
Who are we?
Greenlane (NASDAQ: GNLN), founded in 2005, is the leading distributor of premium brands in the burgeoning head shop, smoke shop, and dispensary channels. We devise bespoke go-to-market solutions as well as sales and marketing strategies for the best products in the industry and aid their manufacturers at every turn of the product life cycle. We have operations in seven North American cities including six highly automated distribution centers.
We also own and operate several leading e-commerce websites, and brick and mortar retail outlets and since October 1st 2019 we are the proud owners of a European office and distribution center in Amsterdam. With over 60 people currently working from Amsterdam, we try to expand our global footprint rapidly.
We work in a fast-paced and competitive industry that demands hard work and dedication, but we have built a unique company culture that allows our growing team of more than three hundred to support our success, each other, and surpass our goals all while having fun. Greenlane promotes from within, allowing driven candidates the ability to earn progressive roles and responsibilities.
What is the purpose of this role?
The Bank Reconciliation & Accounts Receivable Specialist will be responsible for reconciling payments to ensure the accounting system reflects the correct transactions. This includes: performing daily financial transactions such as verifying, calculating and posting accounts receivable data, supporting the month end process & generating month end reports amongst other duties.
You will responsible for collecting payments and tracking deposits and customer transactions, and work with the finance team to ensure the bank reconciliations are done on time and in full to assist with the monthly-, quarterly-, and annual closing processes.
What will your primary duties be?
The main duties of this position includes, but are not limited to:
Assisting facility business office personnel with policy and procedure implementation
Gathering and entering required facility data/information during AR financial system transition or new facility set-up
Confirms/maintains accuracy of AR financial database as it pertains to Accounts Receivable functions
Completes and confirms the accurate and timely processing of month-end close
Confirming AR business office personnel has accurately completed items on the Month End Close Checklist and complied with policy and procedure regarding facility month end close and billing.
Confirming accurate recording of census through the verification of admission and eligibility documentation and facility program supporting documents
Responsible for the authorization, maintenance, and reconciliation of Accounts receivable
Completing the month end close process for all facilities according to organizational timelines
Gathering supporting documentation for entry of required data into eligibility, authorization and exclusion databases
Examining ancillary charge documentation, including Share of Cost (SOC) and non-covered services, and confirming appropriateness and coding compatibility in advance of month end close.
Identifying training needs in business office and providing support to facility staff to ensure continued accuracy and compliance with policy and procedures.
Provides effective training to facility AR business office staff
Completes Finance & Accounting Department projects as assigned
Reconcile bank accounts to corporate records using reconciliation software.
Resolve and clear outstanding items using reconciliation software and communication with retail stores, banks, credit card processors, and management.
Update bank account information in the database for assigned account balance pools or notify the responsible person of the changes.
Monitors scheduled import jobs, messages, and bank calendars to ensure that jobs run correctly and communicate with banks to ensure accurate and complete data transmission as needed.
Monitor minimum balance levels in assigned bank accounts and process check requests as needed to maintain the authorized level.
Maintain import/export formats, scripts and look-up tables in software.
Set up and maintain approved account balance pools and accounts in reconciliation system.
Resolve internal work orders related to store balancing issues.
Assist with problem solving systems and balancing.
Support supervisor with year-end process.
Other duties as assigned, including some mail handlings, sorting, and filing.
What competencies are we looking for?
Teamwork skills – coordination, communication, problem solving and persuasion.
Product and industry knowledge – deep knowledge of Greenlane’s product and industry developments
Analytical Experience - Ability to analyze statistics and other data and to interpret and evaluate results and create reports and/ or presentations.
Interpersonal skills – exhibits care and concern for consumer issues, maintains confidentiality, exhibits tact and diplomacy, understands and practices ethical behavior, remains open to others ideas and exhibits willingness to try new things.
Planning and organizing – prioritizes and plans work activities and uses time efficiently.
Oral communication – speaks clearly and persuasively in positive or negative situations.
Written communication – edits his/her work, presents numerical data effectively.
Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability – adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Dependability – is consistently at work and on time , follows instructions, responds to management direction and solicits feedback to improve performance.
Accuracy – must possess attention to detail.
What education & experience should you have:
Bachelors Degree in Accounting, Finance, Administration, or similar.
Minimum of 3 years experience in a similar role.
Minimum of 2 years experience in debt collection.
Fully proficient in English, any other languages advantageous
Proficiency with accounting software, as well as Microsoft Office & Google Suite applications
Experience in an International Finance environment advantageous
Knowledge and understanding of Dutch Accounting Standards advantageous
If you feel that this vacancy was written just for you and you tick all the boxes.. we want you to apply!
Please submit your application, along with a motivation letter and we will review your application and commit to provide you with feedback within two weeks (14 days) after submitting your application.