Prologis is seeking to appoint an Assistant within the Fund Management team. The candidate will support the Fund Managers in all secretarial, administrative and commercial affairs. The role is based in Amsterdam. We are looking for a pro-active person with attention to detail and excellent organisational and time management skills to help the Fund Management team achieve its goals in a fast-paced environment.
What's needed in order to do that:
Correspondence and administration
Review reports and other investor communication and make necessary formatting changes
Send out Quarterly reports to all funds and ventures investors
Send out other correspondence to all investors on a regular basis
Work closely together with the Fund Administration team in Luxembourg and the Marketing and Communications team in the US on investor communication
Establish spreadsheets and use database software to prepare expense reports, memos and documents
Process invoices, file documents and letters and respond to requests for information
Maintain external and internal contacts with key stakeholders
Update and maintain the Fund's contact database
Assist in the research and preparation of reports, powerpoint presentations and other marketing materials
Support in managing projects and third-party service providers
Organise meetings and events
Prepare logistics for (Annual) Investor meetings/forums, if needed on location (national and international)
Organise investor board meetings and off-sites
Set up quarterly Investor Calls, Advisory Council, Management Company meetings internally and externally
Support the Fund Management and Client Relations team during Research Events on site
Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, presentation, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event; coordinate prep calls and meeting follow ups
Organise team lunches/dinners, (virtual) team building activities and offsite team events
Manage the Fund Managers' Calendars
Take ownership of managers' agendas - schedule appointments, monitor for appointments overlaps, proactively resolve scheduling conflicts as they arise and prioritise issues to ensure effective time management, communicate agendas and respond to calendar changes as needed
Schedule and arrange conference calls, virtual (Zoom, Teams) as well as physical meetings
Make travel and hotel arrangements according to the travel policy, develop travel itineraries to meet schedules requirements
Manage inbox, read and respond to emails according to the managers' needs
Assist direct managers with private administrative matters on an as-required basis
Tell us if you're ready.
Excellent organisational and time management skills, great attention to detail
Ability to multitask and prioritise tasks
Hands-on, self-starter mentality, ability to work well under pressure independently without the need for constant supervision
Great interpersonal and communication skills (both verbal and written)
Confidentiality: absolutely trustworthy treating all information with confidentiality
3+ years of experience in an administrative support role
Advanced knowledge of PowerPoint, Excel, Word, Outlook
Bachelor's Degree preferred
Fluent in English (spoken and written)
Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.
When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.
As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generousnd take a lot of time to focus on quality management and leadership development. People come first here.
We are an Equal Opportunity Employer, and all will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability status or any other characteristic protected by law.