Job Properties
  • Job Type
    Full-time Position
  • Background
    Management & Business Others
  • Languages
  • Experience Required
    1 - 2 Years
  • Degree Required
    • Province
      98 reviews
    • Date Posted
      May 12,2021
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    • 周年特惠 IP

    Assistant, Fund Management

    Assistant, Fund Management

    Fund Management-Amsterdam

    Do you want to play a role in global commerce?

    Prologis is seeking to appoint an Assistant within the Fund Management team. The candidate will support the Fund Managers in all secretarial, administrative and commercial affairs. The role is based in Amsterdam. We are looking for a pro-active person with attention to detail and excellent organisational and time management skills to help the Fund Management team achieve its goals in a fast-paced environment.

    What's needed in order to do that:

    • Correspondence and administration
      • Review reports and other investor communication and make necessary formatting changes
      • Send out Quarterly reports to all funds and ventures investors
      • Send out other correspondence to all investors on a regular basis
      • Work closely together with the Fund Administration team in Luxembourg and the Marketing and Communications team in the US on investor communication
      • Establish spreadsheets and use database software to prepare expense reports, memos and documents
      • Process invoices, file documents and letters and respond to requests for information
      • Maintain external and internal contacts with key stakeholders
      • Update and maintain the Fund's contact database
      • Assist in the research and preparation of reports, powerpoint presentations and other marketing materials
      • Support in managing projects and third-party service providers
    • Organise meetings and events
      • Prepare logistics for (Annual) Investor meetings/forums, if needed on location (national and international)
      • Organise investor board meetings and off-sites
      • Set up quarterly Investor Calls, Advisory Council, Management Company meetings internally and externally
      • Support the Fund Management and Client Relations team during Research Events on site
      • Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, presentation, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event; coordinate prep calls and meeting follow ups
      • Organise team lunches/dinners, (virtual) team building activities and offsite team events
    • Manage the Fund Managers' Calendars
      • Take ownership of managers' agendas - schedule appointments, monitor for appointments overlaps, proactively resolve scheduling conflicts as they arise and prioritise issues to ensure effective time management, communicate agendas and respond to calendar changes as needed
      • Schedule and arrange conference calls, virtual (Zoom, Teams) as well as physical meetings
      • Make travel and hotel arrangements according to the travel policy, develop travel itineraries to meet schedules requirements
      • Manage inbox, read and respond to emails according to the managers' needs
      • Assist direct managers with private administrative matters on an as-required basis

    Tell us if you're ready.

    • Excellent organisational and time management skills, great attention to detail
    • Ability to multitask and prioritise tasks
    • Hands-on, self-starter mentality, ability to work well under pressure independently without the need for constant supervision
    • Great interpersonal and communication skills (both verbal and written)
    • Confidentiality: absolutely trustworthy treating all information with confidentiality
    • 3+ years of experience in an administrative support role
    • Advanced knowledge of PowerPoint, Excel, Word, Outlook
    • Bachelor's Degree preferred
    • Fluent in English (spoken and written)

    People First

    Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

    When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

    As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generousnd take a lot of time to focus on quality management and leadership development. People come first here.

    We are an Equal Opportunity Employer, and all will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability status or any other characteristic protected by law.

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