Janssen Biologics B.V. is one of the Janssen Pharmaceutical Companies of Johnson & Johnson, and is passionate about the development, production and marketing of vaccines and antibodies to prevent and combat infectious diseases. At the Leiden Site, talented and multi-scaled people are working in a dynamic culture in which innovation and a 'can do' state of mind are the central points.
To build up and strengthen our Operations Team in the Vaccines Launch Facility we are looking for a hardworking and talented Administrative Assistant.
Would you like to be directly involved in the fight against the global "Corona virus" (COVID-19) pandemic?
Then keep reading!
The Vaccines Launch Facility:
The Vaccine Launch Facility (VLF) is a state-of-the-art vaccines GMP manufacturing facility located at the Bioscience park in Leiden, where we produce vaccines against infectious diseases, such as HIV RSV. The VLF is designed to manufacture drug substance on a 1000 L scale for Phase III and commercial purposes. As a response to the global COVID-19 pandemic the VLF has been appointed as one of the production sites for Janssen’s lead vaccine candidate for COVID-19.
The Administrative Assistant supports one Director, in numerous diversified areas and activities and support the Department and specific managers of the VLF in specific tasks.
Principal Duties and Responsibilities for the Director:
Tasks and responsibilities for the Director include, but are not limited to, secretarial and administrative activities such as scheduling appointments, coordinating meetings, filing expenses, following Company compliance procedures, preparing documents and meetings etc. She/he will master the internal J&J processes and Standard Operating Processes (SOP) and manages flawless execution.
Administrative and project-based support
Excellent at pro-actively managing calendars and email inboxes
Secretarial duties such as preparing and coordinating meetings, document management, etc.
Handle legal documents and matters of a highly confidential nature
Responding to external and internal enquiries
Coordinating meetings as and when required (invites/booking meeting rooms/prepare presentations)
Expense and budget management (invoices/PO requests).
Principal Duties and Responsibilities for VLF/ managers:
Tasks and responsibilities for the VLF and specific managers includes secretarial and administrative activities. Takes initiative to follow up on relevant issues and informs manager of status as well.
First contact for the mailroom, IT department and the facility department and source of information
or the entire department regarding these departments/processes and coordinator for changing workplaces
Coordinating Team Projects as and when required
Advisor and manager of internal communication resources (SharePoint) and responsible for keeping it up to date
Manage and purchase the necessary stationary/office supplies for the whole department
Responsible for the onboarding of the new hires (order necessary office supplies and access pass) and invites for the introduction day and 2-days training.
Planning and linking (in Compliance wire) the employees according to the individual training plans in consultation with the employee and supervisor.
Experience in an administrative role at management level is required
Bachelor’s degree in office management or equivalent is a plus
Outstanding written and verbal communication skills in Dutch and English
Excellent solid understanding of MS Office & Office 365
Prior experience with budget platforms is a plus (Ariba, e-marketplace)
Desire to learn and master new technologies is required
Excellent interpersonal skills and ability to effectively manage different priorities
Positive drive, can do attitude
High work ethics and confidentiality
Proactive, enthusiastic, curious, flexible, have humor
Ability to work on own initiatives and as a member of a team
Ability to exercise high level discretion and judgement
Start date: ASAP
Period: 1 year contract with intention to extend
Netherlands-South Holland-Leiden- Organization
Janssen Biologics (7266) Job Function
General Administration Requisition ID
Open Positions from Johnson & Johnson Family of Companies