We are seeking an Administrative Assistant to support the Production Management team based out of Amsterdam.
The department manages a high volume of Netflix shows across the Middle East and Africa and is looking for an experienced Assistant to support an executive and the team by handling a heavy volume of organizational work.
The successful candidate will be proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times. Teams are growing quickly, so we need someone who can not only be great in their day to day work, but can identify opportunities to make the overall team more organized and efficient.
Someone who is curious, demonstrates significant initiative, and inherently exercises good judgement. This is a team that is often spread across several countries and time zones, so a high level of organization is a must.
Duties and Responsibilities (But not limited to:)
Maintain calendars for executives including booking and confirming cross-functional meetings across multiple time zones
Organize external and internal meetings, off-sites and events
Attend key meetings from time to time, compile meeting notes and track participant actions
Coordinate international travel arrangements and related expense reports
Build a roster of key contacts and maintain a timely stream of communication regarding projects, developments and sensitive information
Manage key information, documents and presentations
Support production related projects, for example vendor research or data entry as per business needs
Support the team across different logistic and organizational challenges when needed.
At least 5 years of extensive experience as an executive or management assistant ideally in international environment
Fluency in English and Arabic is required
Passion for TV and/or films is a must, previous experience in entertainment business is a plus
Proficiency in Google Mail & Apps would be preferred, tech-savvy is a must
Aspiration to excellence and to be creative in helping the team beyond core tasks
Ability to adapt work approach across diverse cultures and time zones Team-player and ally who operates in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information Understanding of how to prioritize and respond accordingly