Job Properties
  • Job Type
    Full-time Position
  • Category
    Administration & Operations
  • Languages
  • Experience Required
  • Degree Required
    • Province
    • Date Posted
      January 21,2022
    • Entrusting Package
    • JSS
    • VISA
    • IMG_6430
    • Career Consultation

    Project Assistant for an EU project

    We are looking for a Project Assistant who will be in charge of all administrative and organisational tasks within the ERC-funded project 'Enhancing Capabilities? Rethinking Work-life Policies and their Impact from a New Perspective' (Project Leader Dr. Mara A. Yerkes). As a Project Assistant, you will be responsible for the day-to-day support of the project. Taking into account the rules and requirements of the funding agency, you will work in close collaboration with the Project Leader and other team members, international collaborators, as well as other support staff. You will support all non-scientific, administrative, and financial management of the project and project activities, such as maintaining the website. You will assist the Project Leader with event organisation, overviewing project activities, regulatory compliance, and project reporting, and keeping the project activities within the time frame and within the budget. You will maintain open and effective communication channels between the Project Leader, faculty support staff, national and international project collaborators, and the European Commission.

    The CAPABLE project
    Significant work-family policy advancements designed to help men and women more equally combine employment with other spheres of life have been made in recent decades, yet gender inequality persists. Improving gender equality in work-life balance is therefore high on policy agendas throughout Europe. Decades of research in this area have produced key insights but work-family theories fail to sufficiently explain the tenacity of this inequality. To understand why these inequalities have not been overcome necessitates a multi-dimensional approach that captures differences in capabilities - what individuals are effectively able to achieve - and how they are embedded in diverse community and social contexts.

    The Project Assistant will perform the following tasks:

    • be the first point of contact for the EU, faculty support staff, partners in the project and external stakeholders;
    • maintain regular communication with the Project Leader, including the anticipation of possible administrative and/or financial deadlines and/or problems within the project;
    • assist in the establishment of all project procedures (including deliverables and reports to the ERC, and manage them smoothly and effectively);
    • conduct administrative tasks, necessary to ensure the smooth running of the project, finances and other activities (time sheets, cost claims, internship agreements, etc.);
    • organize project meetings and coordinate follow-up of action points;
    • personal assistance to the Project Leader, including agenda management;
    • assist in the organization of (conference) meetings with external stakeholders;
    • maintain effective external communication with stakeholders, including the maintenance of the project website and social media channels.


    The Project Assistent

    • has experience in project support and knowledge of research funding schemes (previous experience in supporting European funded projects is an asset);
    • has experience in an academic setting and affinity with research;
    • has strong interpersonal, intercultural, and communication skills;
    • is fluent or highly proficient in Dutch and English (both in writing and speaking; at least C1, preferably C2 level for English);
    • can work both independently and in a team, is service-oriented, precise and reliable;
    • is prepared to work flexibly;
    • is able to meet tight deadlines, shifting between tasks and keep an overview of the priorities;
    • has excellent planning skills and is able to apply these in the context of an international project;
    • has experience with Microsoft Office (especially Excel) and preferably Wordpress (for websites);
    • affinity with social media (Twitter, LinkedIn) is an advantage.


    We offer a temporary position (0.2 - 0.3 FTE) for one year. Depending on the performance, the contract may be extended for the duration of the project (ending 1 December 2024). It is possible to work the required hours flexibly throughout the week to accommodate other commitments, in consultation with the Project Leader. The gross salary - depending on previous qualifications and experience - ranges between €2,710 and €3,619 (scale 8 according to the Collective Labour Agreement Dutch Universities) per month for a full-time employment. Depending on the qualifications of the successful candidate, a higher scale may be applied in conjunction with an equivalent reduction in the hours to be worked.

    Salaries are supplemented with a holiday bonus of 8% and a year-end bonus of 8.3% per year. In addition, Utrecht University offers excellent secondary conditions, including an attractive retirement scheme, (partly paid) parental leave and flexible employment conditions (multiple choice model). More information about working at Utrecht University can be found here.

    Over de organisatie A better future for everyone. This ambition motivates our scientists in executing their leading research and inspiring teaching. At Utrecht University, the various disciplines collaborate intensively towards major societal themes. The Faculty of Social and Behavioural Sciences is one of the leading faculties in Europe providing research and academic teaching in cultural anthropology, educational sciences, interdisciplinary social science, pedagogical sciences, psychology, and sociology.

    Almost 6,000 students are enrolled in a broad range of undergraduate and graduate programmes. The Faculty of Social and Behavioural Sciences has some 850 faculty and staff members, all providing their individual contribution to training and educating young talent and to the research into and finding solutions for scientific and societal issues.
    Aanvullende informatie

    For additional information about the project, please contact the Project Leader, Dr. Mara A. Yerkes, via

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