Job Properties
  • Job Type
    Full-time Position
  • Category
  • Languages
  • Experience Required
  • Degree Required
    • Province
    • Date Posted
      September 09,2022
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    Project Administrative Officer – IDH Vietnam

    IDH – The sustainable trade initiative

    We are excited to be searching for a proactive and pragmatic Project Administrative Officer with an interest in supply chain sustainability to join our team, and we hope it’s you!

    1. Your role

    The Spices Program under the Food Crops and Ingredient Program – IDH is strengthening its scope and operation in the spices area. It will focus on pepper sector extensively under the EU/IDH funded project to higher management level. In order to ensure effective coordination and monitoring of the EU project implementation, IDH is looking for an experienced Administrative Officer to be responsible of providing support to the project operation and management. The Administrative Officer is expected to work closely with spices team both in Hanoi office and in Central Highland office; and perform the following responsibilities but not limited to:

    Supporting role:

    • Assist the PM in activities related to spices program operation and management including drafting correspondence, taking minutes, sharing and filling information; ensuring appropriate follow-up actions are taken,
    • Assist in preparing evaluation reports, compiling annual project reports, and update projects files,
    • Provide administrative assistance in general project implementation and management and day-to-day liaison with counterparts,
    • Be responsible for day-to-day project correspondence
    • Coordinate with relevant stakeholders in delivering activities and implementation progress,
    • Provide support in interpretation and translation work in group discussion,
    • Support the team with financial expenditures, payment clearance and advance requests and project budget revisions,
    • Provide assistance to accountant on financial matters, pepare all documentation for contract issuance,
    • Undetake other tasks assigned by the PM
    • Prepare reports and presentations with statistical data, as assigned


    • Regular report and update to PM;
    • Draft ad-hoc progress reports and thematic reports if required;


    • Contribute to the development of communication materials/publications for the project
    • Provide support to the program development
    • Be responsible of regular communication with related stakeholders for the project plans and progress.

    Who you are

    You are an experienced administrative officer preferably in the donor funded projects/programs. You have an understanding of the (environmental) sustainability issues in agricultural supply chains, especially on spices.

    What you bring

    • The administrative officer based in Hanoi, will work in full -time manner under the personnel management of the Spices Program Manager
    • Proven work experience as an Administrative Officer, Administrator or similar role
    • Solid knowledge of office procedures
    • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
    • Strong organization skills with a problem-solving attitude, attention to detail
    • Excellent written and verbal communication skills
    • Spoken and written communication skills in Vietnamese (native) and English (fluent);
    • At least 4 years of administrative assistance experience; experience in providing assistance in project coordination and implementation.

    We offer you

    • A challenging, pivotal role within an impacting, international organization
    • 40 hours work week
    • All the work supplies you need to excellence in your role
    • An open environment where you can grow and develop yourself
    • 26 annual leave and Vietnam national holidays as regulation

    Who we are

    IDH puts people, planet, and progress at the heart of trade by leveraging the power of markets to create better jobs, better incomes, a better environment, and gender equity for all.

    To catalyse change at scale, IDH innovates, convenes, and invests in inclusive and sustainable solutions that enable businesses to create value for people and planet, while improving their own performance. To create the greatest impact in the shortest amount of time, IDH focuses on empowering people within corporations, the global financial sector and governments that have the most influence over value chains.

    Headquartered in the Netherlands, IDH has around 300 employees globally, operating in 20 landscapes and 12 commodities and sourcing regions with over 1000 public and private partners. In 13 years of operation, IDH has generated over 390 M in private sector investment and support for new business models that create better jobs, better incomes, a better environment, and gender equity for all.

    IDH’s work is made possible thanks to the funding and trust of a variety of public and private donors, among which the Governments of Netherlands, Denmark, and other government donors and private foundations.

    For more information, go to or follow @IDHTrade on Twitter and LinkedIn.


    Would you like to apply? Just send us your motivation and resume in English.

    We encourage applicants to respond before September 20 2022

    At IDH sustainable trade initiative, we’re committed to equal employment opportunity, and we prohibit discrimination and harassment of any type without regard to race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We strive to be a more equal opportunity workplace every day.

    How to apply

    Interested candidates should send their CV and application letter (in English) to and to (Ms. Lan)

    IDH, The Sustainable Trade Initiative

    Arthur van Schendelstraat 500,

    3511 MH Utrecht

    P.O. Box 1241, 3500 BE UTRECHT, The Netherlands

    IDH Vietnam Office

    Room 401, B1 Building, Van Phuc Diplomatic Compound

    No. 298 Kim Ma, Ba Dinh, Hanoi

    +84 (0) 243 200 0741

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