This position is within the Amsterdam Procurement Unit (Logistics Department) and reports to the Team Leader Transport Team. The Transport Team consists of 8 colleagues.
MSF is an international, independent medical humanitarian organisation. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. We are a non-profit, self-governed, member-based organisation. MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of more than 63,000 people. MSF coordinates operations through collaborations between global offices. The ‘MSF Operational Centre Amsterdam’ (OCA) is a partnership that is composed of the partners MSF-Canada, MSF-Germany, MSF-SARA, MSF-Sweden, MSF-Holland and MSF-United Kingdom. MSF-OCA has a team of more than 11,000 staff working in 115 emergency projects in about 31 countries. The office of MSF-Holland located in Amsterdam hosts more than 400 employees, offering direct support to MSF-OCA operations. Around 50 staff focus on recruitment, communication and fundraising in The Netherlands (MSF-Holland) and 350 staff are focused on supporting MSF-OCA operations. MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such, MSF is by choice (Chantilly) an association. Each individual working with MSF does it out of conviction and commitment and is ready to uphold the values and principles of MSF.
At Médecins SansFrontières (MSF)/ArtsenzonderGrenzen, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We encourage applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, disability status, and all other diversity characteristics.
The Logistics department plays a key role in ensuring logistic performance for the benefit of the programs conducted in the various project countries. The department consists of the Procurement Unit and the Field Support Unit. The Amsterdam Procurement Unit (APU) is responsible for processing the orders from some 26 project countries and delivering a wide assortment of medical and non-medical goods to the projects within the required timeframe. A part of the assortment is strategically held in stock while the rest is procured on an as need basis.
With immediate effect and preferably not later than 1 Oct2022 our Logistics department is looking for an enthusiastic new team member:
Operational Freight Officer (100% )
Temporary Position for one year
– Based in Amsterdam –
Promoting an efficient procurement process of medical and non-medical goods for the projects with responsibility for a specific part of the order fulfilment process: from the moment goods are delivered to the warehouse or available for picking to landed at destination. This position is within the Amsterdam Procurement Unit (Logistics Department) and reports to the Team Leader Transport Team . The Transport Team consists of 8 colleagues.
As a team member of the Transport Team, you are responsible for preparing and releasing stock picks to the warehouse in cooperation with the Stock Managers. You are the one making sure that these actions are aligned with the import specifications of the country. This includes preparing cargo documents as per (import) requirements of the MSF project countries and assists with pre-clearance, including all related administration and follow-up. Furthermore:
Supporting the development of standard operating procedures and initiating improvement within area of expertise,
Acting as Focal Person for a number of assigned MSF project countries and giving advice to Logistical Coordinators.
Responsibilities and activities
Acting as a focal point for:
MSF projects in the field to conclude and record Service Level Agreements. Briefing and debriefing Logistic Coordinators,
Freight forwarders. Clarifying questions from the freight forwarders regarding outbound shipments and informing and advising the field and logistics service provider with regards to outbound transport planning.
You give advice to the Logistic Coordinator and the Team Leader Transport Team about (structural) improvement of the supply chain, helping to develop standard operating procedures, informing and involving other internal stakeholders about transport issues,
Co ordinate direct delivery transport to the project countries,
Checks and approves transport invoices and resolves issues,
Process and follow up on complaints in the framework of the Quality Management System,
Occasionally you might be requested to conduct a field visit in relation to a Service Level Agreement.
We are looking for an integer, enthusiastic, flexible and reliable person with an MBO/HBO-level education in a commercial or logistical/operational direction or with comparable experience.
You furthermore are organized, service- and customer oriented and result driven, next to a team player with initiative taking and a good follow-up attitude.
You have worked at least 2 to 3 years in preparing and releasing stock picks, preparing cargo (air and ocean freight) and/or supply chain in high volume/small packages (medical and non-medical supplies) in an international organisation .
Good communication skills and fluency in English (speech and writing) are essential.
Experience working in an international setting, fast-paced environment, multitasking and working with multiple deadlines.
Familiarity/working knowledge with systems like Microsoft Dynamics 365, but experience with other ERP systems such as SAP, Navision or Oracle is also considered a plus.
Service and Customer Orientation
Planning and Organisation
Attention to detail and consistency
Result and Quality orientation
A challenging position within a stimulating, professional working environment in a major international organisation. - The preferred starting date is 1 Oct2022 and starting date can be negotiable .
We offer an employment contract for a year with a renewal option (subject to satis factory performance) based on a full-time appointment.
The gross monthly salary will be in scale 5 between € 2,861 and € 3,870 depending on relevant professional experience.
Other benefits (Amsterdam-based only) include:
30 holidays per annum (based on a full-time appointment)
a premium-free pension plan
A variety of learning and development opportunities, a discounted contribution to collective healthcare (optional for residents based in Netherlands).
Do you recognise yourself in this profile, getting excited by reading this vacancy and meeting the requirements? We welcome you to apply directly via the Apply button on this page and upload a letter of motivation + Curriculum Vitae (in English) as one combined document (only applications with motivation will be included in the procedure).
The deadline for application is: Tuesday 30 August 2022 at 23h59 CEST.
Selection will be by means of two interview rounds. Due to the urgency with which we would like to fulfil these roles, we might interview already before the closing date. The interviews start at least two weeks after the closing date.
Please note that only candidates that fully meet the requirements of the position will be taken into consideration.
If you are interested in this post and would like additional information about the recruitment procedure, the terms and conditions or the organisation, please contact recruiter Nuha Al-Junaid
For more information about the position, please contact Alice Jurjens .