Job Properties
  • Job Type
    Full-time Position Internship / Part Time
  • Category
    Administration & Operations
  • Languages
  • Experience Required
  • Degree Required
    • Province
    • Date Posted
      November 22,2021
    • JSS
    • VISA
    • IMG_6430
    • Career Consultation
    • CV CHECK

    Office Coordinator

    Our purpose

    Otrium is a purpose-led business – we see a future where all clothing is worn.

    Every year, billions of items are produced globally but are never sold. Clothing goes unworn and often ends up in landfills. This is a huge waste of creative energy, labor, natural resources and investment. Otrium is changing fashion from the inside out: we are an online fashion outlet marketplace and we tech-enable designer brands to find an owner for every item they produce.

    Our global business

    Founded in Amsterdam and headquartered in the cloud, Otrium also has hubs in New York and London. As a digital-first company, we work around the globe and don't need to limit our HQ to one location or a single hub. We want to ensure our O-team can work in a way that best fits their needs, whether that's remote-first, hub-first, or hybrid (50/50).

    Otrium is also committed to fostering an inclusive and diverse community of employees with a strong sense of belonging. We believe we are bettered by all forms of diversity, and take pride in working with talent from every walk of life and corner of the world. In the spirit of inclusivity, qualified applicants will be considered without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, race, religion, or sexual orientation.

    Here's to freedom, flexibility, and global inclusivity!


    Your impact

    Very exciting opportunity for someone who enjoys working in a people-centric role, is energetic, and interested in the fashion e-commerce industry making a difference. We are at a scale-up stage with lots of growth opportunities, exciting projects and cultural initiatives outside of the box. Current hub locations: Amsterdam, London, Paris, New York, Berlin, with more to come.

    You will be part of the People team, working with the Hub Manager. You will be a focal point of contact for everyone at Otrium, and help build the future of work. Through your role, you will help facilitate and support Otrium employees. You will create a big impact in terms of culture, happiness and atmosphere.

    This will be a part-time role, Tuesday to Thursday, with the opportunity to become full-time/permanent.

    Your responsibilities

    • Oversee daily hub-related operations;
    • Manage hub-related suppliers, partners and clients;
    • Assist with new hires onboarding/offboarding
    • Make sure our hub is well organized, on point and an enjoyable place to work in;
    • Ordering and handling weekly deliveries of hub suppliers such as food, beverage, stationery etc
    • Organising incoming mail per department
    • Look after company-wide anniversary celebrations and gifts
    • Assist with super cool company-wide events and activities, previous events hosted: Go Karting, XXL drinks, Hub Launches and many more
    • Support where needed for global hubs and hub expansions, current Otrium hubs include Amsterdam, London, Paris, and New York
    • Assist the c-level/leadership team where needed
    • Ad-hoc support where needed

    Experience, knowledge & skills

    • Working experience (1-2 years) in an administrative, hospitality or office manager/ assistant role;
    • A skilled organizer, and independent worker;
    • Basic knowledge of finance and facility-related systems;
    • You are able to communicate effectively with a can-do attitude;
    • You are a master in setting priorities and you act accordingly

    About you

    • Willing to get their hands dirty
    • Takes ownership
    • Pro-active team player
    • Willing to learn and up for new challenges
    • Energetic and a people-centric mindset
    • Culture ambassador, company connector
    • Confident and not afraid to give your opinion
    • Able to work in a scale-up environment

    Our values: #WearIt

    Every member of the O-team uses our values in their everyday working lives. They act as our internal manifesto to help us think about how we act as a collective team, and they link directly to our mission: All clothing should be worn.

    • #Wins are celebrated. Next to working together, we celebrate our success together. With every target we make and record we break, we celebrate!
    • #Embrace mistakes. Not only do we celebrate our successes, but we also make sure Otrium is a safe space to embrace our challenges and difficulties together.
    • #Amaze our customers. You will be part of an enthusiastic and highly ambitious team with a growth and entrepreneurial mindset, ensuring that all clothing is worn by happy customers.
    • #Rely on data. As a purpose-led business committed to addressing the issue of unsold inventory, we don't blindly fall in love with ideas: we listen to what the data tells us and provide input back into the industry.
    • #Impact on a global scale. The possibility to learn, grow, and contribute to one of the fastest-growing startups in Europe, and soon the US (with your help!).
    • #Take ownership. Freedom and responsibility: we believe in ownership, so we will give you full responsibility to make sure you can get the job done.

    What's next

    Excited about what you're reading? Let us know more about who you are and why we should work together!

    We look forward to hearing from you!

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