Job Properties
  • Job Type
    Full-time Position
  • Category
    Food & Beverage
  • Languages
    English Dutch
  • Experience Required
  • Degree Required
    • Province
    • Date Posted
      August 25,2022
    • IMG_6430
    • VISA
    • Premium Package

    Management Assistant Office of CLARIN ERIC

    CLARIN ERIC, the central organisation of the European Research Infrastructure for language resources, has a vacancy for an experienced management assistant to work as member of the central organisation. We are looking to hire somebody who feels at home in an (international) scientific environment, who is a team player but also able to work independently and who is interested in joining the team that is responsible for the operational and administrative aspects of the central organisation of CLARIN.

    Activities & tasks include (all or part of the following, depending on the eventual size of the appointment):
    • running general front office tasks, such as adding content to the website, handling emails arriving in the general mailbox (e.g., answering questions, forwarding specific requests to the relevant CLARIN representative(s) or other staff members);
    • preparing of the logistics of virtual and physical meetings;
    • collecting information for management overviews and memos, and digital archiving;
    • managing mailing lists and registrations;
    • supporting committee meetings (agenda preparation, minute taking, etc.);
    • supporting the layout and production of printed material.

    Our team works in a hybrid office with short lines of communication and flexible working hours, and the possibility to work remotely for short periods of time (in mutual agreement).
    Profiel For this position we are looking for someone who would bring in:
    • skills that guarantee effective communication in spoken and written English and working knowledge of Dutch;
    • familiarity with Office 365 tools, html editing (in Drupal environment, including CRM experience) and other relevant digital tools (e.g., tools for events virtualisation such as Zoom, MS Teams);
    • experience with Mailchimp is a plus.
    General background and education:
    • higher education background (BA level or higher);
    • experience in a management support function embedded in a service-oriented organisation;
    • hands-on mentality, an eye for detail, a pro-active attitude and capability of balancing flexibility and stability;
    • capacity to work effectively under pressure, deal with interruptions, and prioritise workload;
    • curiosity and interest in working in an international environment.


    We offer a temporary position (0,7 - 1,0 FTE) for one year in an international working environment. The gross salary - depending on previous qualifications and experience - ranges between €2,812 and €3,764 (scale 8 according to the Collective Labour Agreement Dutch Universities) per month for a full-time employment. Salaries are supplemented with a holiday bonus of 8% and a year-end bonus of 8.3% per year.

    In addition, Utrecht University offers excellent secondary conditions, including an attractive retirement scheme, (partly paid) parental leave and flexible employment conditions (multiple choice model). For more information, please visit working at Utrecht University.

    Over de organisatie A better future for everyone. This ambition motivates our scientists in executing their leading research and inspiring teaching. At Utrecht University, the various disciplines collaborate intensively towards major societal themes. Our focus is on Dynamics of Youth, Institutions for Open Societies, Life Sciences and Sustainability.

    The Faculty of Humanities has around 6,000 students and 900 staff members. It comprises four knowledge domains: Philosophy and Religious Studies, History and Art History, Media and Culture Studies, and Languages, Literature and Communication. With its research and education in these fields, the Faculty aims to contribute to a better understanding of the Netherlands and Europe in a rapidly changing social and cultural context. The enthusiastic and committed colleagues and the excellent amenities in the historical city center of Utrecht, where the Faculty is housed, contribute to an inspiring working environment.

    CLARIN ERIC is an independent organisation, coordinating the activities of distributed reserach infrastructure. CLARIN is a network with institutional nodes all over Europe. The seat (governing board, management and central Office) are based in the Netherlands and hosted by the Faculty of Humanities of Utrecht University (UU). All CLARIN ERIC personnel is formally employed by UU. For more information, please visit

    Aanvullende informatie For more information about this position, please contact Franciska de Jong (executive director CLARIN ERIC), via or number on request by email.

    Starting date: as soon as possible.
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