Management Assistant

For a large international organization we are looking for a Management Assistant for the European HQ in Amsterdam.

In this role you will support in the field of Legal, HR and L&OD. You will be part of a Management Support team.

Are you an organizational talent, administratively strong and do you know how to maintain an overview? Then I would like to get in touch with you!

Responsibilities Management Assistant

In this position you will support 2 Directors and their teams. You will be part of a management support team, consisting of 4 persons in total. Your role:

• Planning and organizing meetings (including board meetings) and drafting minutes if requested
• Supporting the (Legal and HR) employees with the Travel&Expense tool
• Legal support: Admin of Legisway (contract archiving system), Legal Tracker (e-billing system) and DocuSign
• Corporate support, such as obtaining Chamber of Commerce extracts and assisting the Legal team with a variety of confidential tasks
• Managing monthly report updates for the EU Legal &Compliance team
• Help team members with Finance Admin tasks (work with SAP)
• Attend the monthly EU Legal &Compliance Team meeting
• Communication via SharePoint for both HR and Legal
• Support engagement of our Amsterdam EHQ personnel through (big or small) events
• Assist other departments with day-to-day requests (general email inbox and courier shipments)
• Other ad-hoc tasks and projects

Requirements Management Assistant

We are looking for the following background:

• Completed relevant education (for instance: MBO level or Schoevers);
• Skilled in all MS-Office applications
• You master the English language fluently. Any other languages like Dutch, German and French would be an advantage.
• Experience with supporting a legal function is a preference.

The offer

The salary is between €3000 en €3400 gross a month based on 40 hours. Also there is a 5% bonus on top of that.