We are looking for an ambitious management assistant with a can-do attitude for our international client, one of the world's leading snack companies. In this role you will provide world class Management Assistant support to minimum two members of their Leadership Team. You will help them to make the best use of their time by providing administrative support such as monitoring email, drafting communications on their behalf, planning and organizing, meetings and their travel. Our client is a worldwide community with 16.000 colleagues around the world. A family of bakers and chocolatiers. Their culture can be defined as Purpose Led, Agile, Collaborative, Positive and Resilient. Working for our client means a challenging job, career opportunities and an inspiring environment that allow you to enhance your personal development.
Maintain confidentiality and discretion regarding potentially sensitive information at all times;
Arranging extensive international, multi destination travel, ensuring the Chief is entirely organized with visas, accommodation, transport and travel pack;
Managing complex diaries optimizing time in the diary, proactive planning and prioritizing, ensuring coordination with private commitments, rearranging the diary on a daily basis along with an understanding of the meetings;
Ensuring regular 1:1s with the Leadership team, arranging a wide variety of meetings from internal (which may be across several different time zones) to external. Providing a meet and greet service when required and ensuring the Chief is well organised and prepared with the relevant papers, in plenty of time prior to any meetings;
Producing documents, briefing papers, reports and presentations. Keeping close attention to the deadlines and reminding members of the team when required to ensure all papers are executed on time;
Ensuring the Chief maintains regular contact with team, fellow leadership members, general employees and external clients;
Processing all invoices, expenses, and credit card statements, following approval by the Chief;
Devising and maintaining office systems, including data management and filing;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Ensure proactive building of good relationships with opposite number/s in internal and external stakeholders / partners;
Act as first point of contact for and manage general communications.
Very good knowledge of MS Office applications (Excel, Word, especially PowerPoint presentation);
Excellent coordination, organization, communication and presentation skills;
Should be eager to learn, flexible on working hours, open-minded and team-work oriented;
Superior verbal and written communication skills;
Proven problem-solving abilities with challenging deadlines and priorities; .
Ability to anticipate change and react efficiently and expeditiously;
Ability to remain calm and focused under pressure and work within strict deadlines;
Maturity to handle multiple tasks and confidential issues/material as well as communicate effectively with other directors and team members;
Excellent Negotiation and Networking abilities.
Our client recognizes that the on-going success of the company depends on the continued development and engagement of their employees and pursues a fair and competitive remuneration policy, recognizing individual and team competencies and performance.
Diversity and inclusion is central to everything they do and is reflected across their business.
Fixed term employment (12 months) within sight of a permanent employment;
Development opportunities through their Academy & other training programs;
A competitive salary;
Fulltime employment (37,5 hours per week);
34 holidays (based on fulltime);
Pension in pensionfund ‘Zoetwaren’.
Discounts on health insurance, gym memberships, bikes etc
Biscuits, chocolate and other snacks from our personnel store;
The best colleagues in an informal working environment.
If this management assistant role sounds like the place where you can thrive and help write the next chapter in the growth story of our client, than contact us as soon as possible!