Are you an organizer at heart with the eagerness to learn more about commerce and operations in a Hospitality disrupting environment?
Your mission should you choose to accept it...
We are looking for the ultimate management assistant to support our Chief Operations and Commercial Officer (COCO). We’ve just restructured our Commercial and Operational domain and welcomed our new Chief Operations and Commercial Office – Marion – to the team. Now it’s time to move forward with the teams to help TSH grow and stay on top of our game.
This is not just an admin & coordinating job. You will be the person who knows which topics - and stakeholders – are essential for running the (commercial & operational) business. This means you know how to prioritize all requests, meetings and events in order to get the best out of the valuable time of Marion (COCO). Understanding the business is essential to this position.
In case you don’t know who we are (ahem)
TSH is a game-changer. Our unique hotel concept offers student accommodation as well as long and short hotel-stay options for students-at-heart, together with epic facilities and exciting co-working spaces. With 15 hotels in 6 countries and still growing, we believe in creating a fun, creative and inspiring environment where everyone can live, work, play and grow. How do we achieve it? Through our exceptional international team of lively, smart and motivated people that embrace the student spirit and bring it to life every day.
What You'll Do
Complex agenda management for the COCO: responsible for planning and organizing everything that has to do with agenda’s, appointments and business trips + travel coordination and agenda support;
Coordination of the weekly and monthly MT Meeting, including getting the preparations of the MT members, the doc stream and action-list follow-up;
First point of contact for (future) external relationships, prioritizing and filing all incoming communication (direct mail, phone, email);
Acting as a link pin at our Headquarters between the COCO departments, management and other stakeholders;
Chase, follow-up, administer and store (sensitive) documents, contracts and files
Keeping the contact databases and progress reports up-to-date and help remind the team to do the same;
Aligning with the other Management Assistants on company wide agenda requests and business trips;
Problem solve anything that comes your way with a can-do attitude;
Take care of the team spirit: you are the guardian of keeping a fun factor in our goal-orientated environment.
Who You Are
At least 3 years’ experience in a similar management / departmental support role or other relevant positions.
A proven track record as a professional assistant.
Excellent command of English, knowledge of Dutch preferable;
Excellent knowledge of Microsoft Office and Outlook for Businesses (especially in the agenda
Ability to work on own initiative, strong organisational and administrative skills;
Articulate with excellent communication and interpersonal skills;
A great assistant and natural talent for supporting;
Excellent people skills, work well with others, hospitality-first mentality;
Capacity to multi-task and handle pressure.
What We Offer
The opportunity to work at a dynamic, multi-national company based in of one of Europe’s most exciting cities!
Not just another hotel, we’re a game changing innovator, challenging every convention and defining the future.
The chance to learn and grow in your role, with the potential for growth within or across the company
Access to the amazing TSH facilities, including our awesome staff experiences, canteen and gym (Covid permitting)
Staff rate hotel stays across 15 exciting European locations
A wonderful workplace to call home, events, fun colleagues, and all regular salary/benefits stuff
We’re curious, conscious, and we celebrate all. We bring people together and are committed to providing the best space, experience and workplace for our entire connected community - no matter what age, gender, sexual orientation, ethnicity, national origin and all the other fascinating characteristics that make us different and makes you unique.