Ace Agency is looking for an international touring/travel coordinator! Working at one of the world’s most prestigious booking agencies is now one step closer within your reach. Ace Agency has positioned itself amongst the high rollers of the international dance music industry and is offering the opportunity to an enthusiastic new member to be part of this. You will become a member of our close team in a very reachable office in the Jordaan area in Amsterdam. Do you already have experience in travel and logistics and want to take the next step in your international career? Continue reading!
You are responsible for all travel, logistics and hospitality for artists, support DJ’s, crew and agents within your portfolio
You will coordinate and organize visa’s
You are responsible for entering and updating all relevant data from travel to performance in our booking system
You are in charge of sending and preparing all show detailed itineraries on time
You have an advisory role to the agents in complex travel schedules
You are responsible to keep all legal documents like passports, visa’s and insurance-, travel documentation up to date
You will assist and oversee show production budgets
You are responsible for the execution of the show production planning to ensure all is delivered on schedule, meet the expectations and budgets
You are responsible for the preparations of the show production
You are assisting in organizing merchandise planning and execution
You will assist the agents, the artists and tour managers where needed
You will work across multiple time zones to accommodate your global clients
You wil be available in case of emergency at all times
Who are you?
Arranging visa, booking flights, hotels and transfers is second nature to you
You have experience in booking travel (visa and/or flights) on a professional level
You have HBO working and thinking level
You can manage to plan complex calendars
You are a logical thinker and have strong communication skills
You’ll have a keen eye for detail, dedicated and hard working
You have extensive knowledge of all Microsoft Office programs
You have extensive knowledge of reward points systems with airlines
You have a flexible work ethic and not a 9 to 5 mentality
You are organized, punctual and precise
Your Dutch language is flawless and your English is fluent in both verbal and written communication
You are able to handle pressured and stressful situations well.
Depending on your education and work experience we are offering a competitive salary. The position is for a full-time job based at our office. The vibe in the office is informal, open and ambitious.