In the position of Executive Assistant/ Office Manager you will ensure that the MT members receive the highest standard of professional and personal support at all times. Activities include but are not limited to time/diary management, interaction with external bodies and senior stakeholders, travel support, making notes of monthly MT meetings, support MT members for travel, and communications to all employees upon request. You will also be responsible for the office management for their (nice and new) office in Amsterdam.
Ensure time of the General manager is managed to the maximum level of effectiveness through superior diary management. Daily schedules; travel; monthly/quarterly reviews; meetings; event planning and proactive preparation of activities.
Manage all forms of transportation arrangements for the entire MT.
Utilize internal networks at all levels to provide the MT with information.
Maintain all records of expense, vacation days and time scheduling for MT members. Cost effectiveness should be maintained at all time in managing expense matters.
Responsible for the diary management and coordination of all activities ensuring the MT is well briefed and prepared including: handing confidential information and sensitive issues in an entirely reliable manner.
Support the MT with scheduling and planning meetings; including preparation and collation of documents for meetings.
Office Management; in & outgoing post, management of all external vendors, property management, landlord liaison, office suppliers, lunches, activities.
Partner with HR to support employee engagement activities which include but not limited to onboarding & offboarding, swag & gifting, events, meetings, team dinners, etc.
Minimum 5 years of experience in a similar position.
Excellent (C2 level) in English. At least some knowledge of Dutch is highly preferred.
Strong IT skills in Word, PowerPoint, Outlook, proficient in Excel, combined with strong desire to maintain these skills at a high level.
Ability to work in high pace environment under pressure.
Integrity, trust in dealing with highly confidential information.
Exceptional organisational skills, combined with ability to prioritize competing demands, maintain high quality standards and meet deadline on multiple projects/ tasks.
Ability to communicate clearly and well at all levels.
Must be flexible and approachable with a positive can-do attitude and ability to anticipate needs of others.
Sensitive to culture, time zones and the needs of a global organization.
Have a valid work permit for the Netherlands and already live close to the company
Instinctively understanding of sports lifestyle with strong passion for sport and for building nutritional and healthy lifestyle products that supports this sector.
Our clients offers a challenging role in a dynamic and international organization. The salary depends on your experience and there is an interesting secondary benefit package.
Salary from: €3000,-
Salary to: €4000,-
My client is active in the sports industry, they have their own successful e-commerce platform. Currently they are looking for an Executive Assistant / Office manager to strengthen the team
Good to know
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