Every day at FedEx, over 550,000 team members, over 200,000 vehicles, and over 700 aircraft serve millions of people in 220+ countries and territories around the globe. Our work is more than the delivery of packages; we connect both our customers and our team members to solutions and possibilities. Join us in this effort and discover how we equip and empower our people to deliver exceptional experiences and outstanding service.
Job Description: As a FedEx Executive Assistant, you will be responsible for supporting one of the Legal MDs in our FedEx Express Europe Head Office, based in Hoofddorp, to perform with optimal efficiency by providing a professional and comprehensive administrative and support service. Key responsibilities:
Deal courteously and diplomatically with all levels of contact within FedEx, Customer & External organisations.
Plan and prioritise the evolving workload for the MD, ensuring that optimal progress is maintained and results achieved for both short term and longer term responsibilities.
Organise MD agenda by scheduling events in the most effective way to support achievement of their objectives, whilst accommodating the requirements of other parties involved.
Plan ahead for MD absence, travel and vacation communicating to stakeholders as required and developing and co-ordinating cohesive travel itineraries.
Provide comprehensive and efficient secretarial services including preparing information and logistics for meetings, drafting correspondence, creating, and updating reports and manuals, presentations, etc.
Maintain an effective and secure system to collate and manage information flows and approvals inc. for HR and Finance related information and for Expense and Invoice processing and tracking. Ensure compliance with FedEx processes and policies.
Provide support / cover as and when needed for other MD/VP/SVP assistants e.g., during absence or vacation.
The ideal candidate will have:
Ability and willingness to work fulltime (40hrs/week)
Experience of providing advanced level secretarial/administrative support services in an international and dynamic corporate environment.
Ability to work autonomously with integrity and discretion
Ability to foster a culture of teamwork together with the other Legal assistants.
Excellent written and verbal communication skills in English.
Excellent planning and organising skills with experience of coordinating multiple arrangements within required timeframes
Good judgement and decision-making skills.
Quality focused, accurate with attention to detail.
Excellent IT skills including MS Office, financial cloud, PDSM, Image and Workday.
What we offer:
FedEx offers employees a competitive benefits and reward package including a wide array of formal training and on the job learning opportunities.
Flexible working/working from home possibilities
FedEx is one of the most admired companies and trusted brands year after year
In joining FedEx, every team member commits to our Purple Promise — to make every FedEx experience outstanding—for the customer and for our fellow team members.
Being a part of FedEx means you are a part of a global network of solutions that only continues to strengthen its capability to deliver what our customers need anytime, anywhere.
Additional Information Posting Date: 07-July-2022
Closing Date: 31-August-2022
Accuracy & Attention to Detail;Influencing & Persuasion Skills;Microsoft Office & PC Skills;Written & Verbal Communication Skills;Numerical Skills;
FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity employer and we are committed to a diverse and inclusive workforce in which we provide growth opportunities for all
FedEx Express is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.
The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.
Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.