Job Properties
  • Job Type
    Full-time Position
  • Category
    Tourism, Recreation & Event Management
  • Languages
    English
  • Experience Required
    Entry
  • Degree Required
    Bachelor
    • Province
      Amsterdam
    • Date Posted
      September 01,2022
    • All-round Interview Preparation cover
    • Entrusting Package
    • JSS
    • VISA
    • MOCKINTERVIEW
    • IMG_6430
    • Career Consultation

    Executive Assistant

    Executive Assistant, The Netherlands

    • Location Amsterdam
    • 3+ days at the office, business trip possible up to 4 times a year
    • Permanent, starting with a 12 months contract

    About the job

    Join Sanofi as Executive Assistant for our Specialty Care business unit. In this role you are responsible for office management, providing support to, and has a pro-active function in, the execution of tasks, projects and processes for executive management.

    Main responsibilities

    • Prepare activities of executive management by collecting and providing/distributing relevant, timely and/or additional information and/or documentation. Support executive management in the execution of day-to-day tasks and actions
    • Take on and execute some of the manager's responsibilities
    • Prioritise issues and/or information and distribute in an appropriate way
    • Plan and organize internal and external meetings and appointments in an efficient and effective way
    • Take and process meeting minutes and monitor the completion of meeting action items
    • Respond to (often confidential) enquiries form callers and visitors by providing information according to minimal guidelines and take appropriate actions
    • Oversee visitor traffic to executive management. Prepare and make travel arrangements for executive management
    • Oversee and/or undertake the preparation, processing and approval of documents according to internal guidelines
    • Compose, action, summarise, and/or analyse correspondence and reports for executive management
    • Process and answer (where appropriate) incoming and outgoing (e-)mail, faxes, and courier packages: arrange, undertake and/or promote timely responses if applicable
    • Monitor and manage office workflow and deadlines
    • Responsible for monitoring and administering areas such as; financial processes, accounts and budgets, projects, and departmental processes
    • Organise and archive (electronic) data and documents
    • Maintain office supplies by keeping an inventory, ordering and distributing items
    • Undertakes and executes specific projects and research
    • Play an active part in decision-making processes
    • May oversee and/or coach the work of more junior colleagues
    • Research and provide confidential information (in a variety of formats) to various senior staff members, colleagues within the organisation (locally, regionally and globally) and callers/visitors
    • Act as a mentor to junior colleagues
    • Liaise with external third parties and contractors
    • Liaise and works with project teams, committees and programme boards: Acts as a member of these groups if and when appropriate

    About you

    • Experience in a similar function within an international matrix organization
    • Knowledge and experience with MS Office Systems specially in Excel and PowerPoint
    • Organizational, sense of confidentiality, priority driven, pro-active skills
    • Oral and written fluency in Dutch and English

    Pursue progress, discover extraordinary.

    Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

    At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

    Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com !

    #LI-EUR

    At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

     
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