You will provide secretarial support for 2 partners. This means that you will manage and maintain calendars of those Partners in Outlook; which includes scheduling and organizing internal and external meetings and resolving calendar conflicts as they occur. You sort and screen their incoming email. You will also coordinate point-to-point travel needs (flights, hotels, cars) and track travel/meeting changes. You develop and maintain strong relationships with Executive Assistants of BCG clients. Besides, you will keep contacts up-to-date, handle phone calls, outgoing correspondence in Dutch and English, and produce case related documents and dispatch them if required. You are also responsible for submitting and reconciling Timesheets and Expenses for Principals. Furthermore, you will back-up other assistants temporarily in their absence, and you may assist in the recruiting process of new Executive/Management Assistants.
YOU'RE GOOD AT
You excel in organizational- and time management skills; you are a structured person. You present yourself in a professional manner and you have excellent customer service skills. You are able to effectively set priorities and coordinate the workload. You anticipate easily to the needs of others and demonstrate a pro-active approach at all times. You have the ability to build strong relationships with all levels of staff and clients. You may work effectively both within a team and autonomously. You have a concise and effective communication style, both oral as written. You are a timely, positive and flexible person. Furthermore, you are very accurate and have an eye for detail. Lastly, you treat confidential information appropriately.
YOU BRING (EXPERIENCE & QUALIFICATIONS)
You have HBO or WO bachelor degree and 3 – 5 years working experience in an international professional services firm. You are computer proficient with Microsoft Office. You have excellent typing skills and you are familiar with basic office equipment (copier, scanner, etc). You are fluent in Dutch and English. You have excellent organization skills and the ability to work independently. You are reliable, professional and pro-active.
YOU'LL WORK WITH
You will mainly work with Partners, Management and Executive Assistants, other consulting and support staff, international and national clients, and travel agents, vendors and other third parties.
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.