Job Properties
  • Job Type
    Full-time Position
  • Category
    Administration & Operations
  • Languages
    English
  • Experience Required
    Entry
  • Degree Required
    Bachelor
    • Province
      Haarlem
    • Date Posted
      December 10,2021
    • Entrusting Package
    • JSS
    • VISA
    • MOCKINTERVIEW
    • IMG_6430
    • Career Consultation
    • COVERLETTER CHECK

    Executive Assistant

    Orion Group is currently looking for a Executive assistantt (7857) for our pharmaceutical client located in Haarlem.

    Responsibilities:

    Organizational

    • Manage the daily agenda of the Site General Manager to make the best use of his/her time.
    • Organizing and attending meetings and ensuring the Site General Manager is well prepared for meetings.

    Administrative

    • Independently, correct and timely process all administrative supportive tasks for the Site General Manager such as registration and filing of in- and outgoing correspondence, meeting minutes and agenda management.
    • Data management and filing.
    • Arranging travel, visas and accommodation.

    Operational

    • Assist in preparing management presentations, meetings with personnel and external visitors and receive external visitors.
    • Collect data for the monthly reports.
    • Have extensive knowledge of the organization and liaise with key personnel (both external and internal) and understand the organizations' aims and objectives.
    • First point of contact with people from both inside and outside the organization.
    • Carrying out background research and presenting findings.
    • Producing documents, briefing papers, reports and presentations.

    Projects

    • Carrying out specific projects and research.
    • Assist in defining project results.
    • Create project plans and documents.
    • Define quality norms for execution and track process and conformity
    • Plan, execute and track (own) project activities and commitment from line management.
    • Propose follow-up actions and corrective actions.
    • Co-responsibility for team cohesion and drive.
    • Responsible for project administration and accurate reports.


    Desired qualifications

    • Bachelor's degree
    • Relevant working experience and proven track record in coordinating projects.
    • At least 2 to 5 years in similar positions in an international environment.
    • Knowledge of pharmaceutical environment is an advantage
    • Strong communication skills
    • Proficient in Dutch and English correspondence (verbal and written)
    • Conceptual and analytical skills
    • Discretion and confidentiality
    • Both team player as used to work alone

    Our role in supporting diversity and inclusion
    As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

     
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