Job Properties
  • Job Type
    Full-time Position
  • Category
    Administration & Operations
  • Languages
    English Dutch Russian
  • Experience Required
  • Degree Required
    • Province
    • Date Posted
      December 10,2021
    • Entrusting Package
    • JSS
    • VISA
    • IMG_6430
    • Career Consultation

    Executive Assistant

    About the Role

    We are looking for a self-motivated, organized and proactive individual who has some experience with technology, operations, and engineering teams within multinational and multidomain corporate environments to provide high-level administrative, operational and tactical support to our CTO and potentially a broader executive engineering team in Europe. You will partner closely with the CTO to enable his efficiency and effectiveness, serving as a key enabler for business impact. Central to the role is your ownership over complex scheduling, correspondence and communications, meeting logistics, event organizing, and project management. You will also serve as the primary liaison internally among executives and employees as well as with external partners, applying a thoughtful approach to customer service.

    Each role at Miro is based at one of our physical hubs and we look for talent who want to be part of these local, collaborative communities. Mironeers work in a hybrid model, with a 3 days a week in office culture as our baseline.

    About the Team

    The office of the CTO drives engineering and product growth for Miro and helps bring to life our company vision to enable collaboration across geographic locations. Our team is dynamic: we have colleagues in Amsterdam, London, Munich, Berlin, Austin, Los Angeles, San Francisco, and Perm and we partner across functional areas: Sales, Finance, Legal, Marketing, HR and more. We operate in an agile environment where there is opportunity to drive results, solicit feedback for learning, improve ways of working, and develop personally and professionally while contributing to a people-focused corporate culture.

    What you'll do

    • Manage complex calendar and scheduling requirements being an enabler and protector of executive time
    • Provide support for key team events, meetings, presentations and offsites, including but not limited to preparation (agenda), making notes, follow-up activities etc
    • Draft and manage executive correspondence and communications. Lead internal communications within the Engineering org on behalf of the CTO and his direct team.
    • Manage core administrative duties including arranging expenses, official documents, correspondence and ad hoc requests on behalf of the CTO
    • Act as the liaison for executives, employees, clients and other external partners, maintaining a sense of professionalism and collaboration at all times
    • Partner with internal stakeholders on projects, initiatives and events
    • Track and help drive completion of key deliverables and follow up on outstanding items
    • Help executive and his family with external activities and tasks outside work
    • Manage end-to-end travel needs, including logistics and visas, coordinating itineraries across multiple stakeholders
    • Provide ad-hoc support to Chief of Staff, Engineering for urgent/complex tasks related to engineering daily operations

    What you'll need

    • 5+ years full-time executive support, reporting to one or more executives, ideally supporting C-level executives in Product or Engineering
    • You're a self starter and love to work autonomously. You're able to identify gaps and streamline processes with little or no guidance from others. You use your initiative and excellent judgment to make decisions in an ambiguous environment.
    • Experience in a high-growth and fast changing environment preferred
    • Outstanding organizational and time management skills
    • Excellent verbal and written communication skills
    • Experience with international travel coordination
    • Fluency in English and Dutch required; additional languages preferred: Russian
    • Highly proficient in Google Apps, particularly Google Calendar, and Google Docs as well as other productivity and collaboration tools, such as slack. You're able to conduct basic data analysis using Google spreadsheets.
    • Able to deliver a high level of discretion and confidentiality at all times
    • Positive attitude and thinking

    What's in it for you

    • Stock Option Grant
    • Medical Insurance coverage
    • Travel allowance for your commute
    • Lunch, snacks and drinks provided when back in the office
    • Allowance to facilitate remote working during WFH period
    • Weekly team activities (even virtually) to keep the spirits high
    • Opportunity to work for a globally diverse team

    About Miro

    Miro is an online collaborative whiteboard platform that enables distributed teams to work effectively together, from running brainstorming sessions and workshops to planning projects, from designing new products and services to facilitating agile ceremonies. Miro is trusted by Dell, Cisco, Deloitte, Okta, Datadog, Shopify, and many more global companies of all sizes.

    We are a team of dreamers. We look for individuals who dream big, work hard, and above all stay humble. Collaboration is at the heart of what we do and through our work together we hope to create a supportive, welcoming, and innovative environment. We strive to play as a team to win the world and create a better version of ourselves every day. If this sounds like something that excites you, we want to hear from you!

    At Miro, we strive to create and foster an environment of belonging and collaboration across cultural differences. Miro's mission — Empower teams to create the next big thing — is how we think about our product, people, and culture. We believe that creating big things requires diverse and inclusive teams. Diversity invites all talent with different demography, identities and styles to step in, and inclusion invites them to step closer together. Every day, we are working to build a more diverse Miro, cultivate a sense of belonging for future and current Mironeers around the world, and foster an environment where everyone can collaborate and embrace differences.

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